September 7, 2021

Call to order at 7:00 pm by President Mat

Members answering roll call, President Diehl, Bob Asche, Bob Knoup, Mike Tichler, Kirk Knoup, Dave Dixon, Cheryl Liebenstein and Jamie Melville.

The minutes from the August meeting were reviewed and accepted without dissent by Bob A. Second by Mike. Motion Carried.

Bob K made a motion to pay all bills as presented with additional bills to General, TIF and Water & Sewer. Second by Kirk.  Motion carried.

Bob A made a motion to approve the treasurer report as presented. Second by Dave. Motion carried.

No transfer of funds needed

Jamie noted that the village will receive $53,000.00 from the federal ARPA program.  This money will be used to help pay the Well #3 project.

Maintenance Report

See Attached

Visitor

Adam (Fehr Graham) reported that the electric pole has been relocated and lines will be moving soon.  Frontier also has phone lines that will need to be moved. They have been contacted. Nicam is now working on cement at this time and was told the well building will be shipped in early October.

Adam noted the quote to put in a sidewalk on the north side of Walgren Rd would be estimated at $87,000.00. Mike suggested we look at widening the road and using a portion of the road as a walking path. More discussion will be made on this at future meetings.

Civil has come in and reheated the section on North Street where the water was ponding after rainfall. The board would like to let it lay over for the winter and recheck in the spring. Bob made a motion to let North St. lay over for the winter and recheck in after spring thaw for any water ponding on it. Also, to hold retainage until that time.  Motion second by Bob A. Motion carried.

The annexation of the plot south of Spahn & Rose is moving forward. The attorney has reviewed and will have an ordinance for us at the October meeting.

 WATER/SEWER

Notices for late bills have been distributed.  Shut offs will need to be done for nonpayment.

STREETS/ALLEYS/LIGHTS/SIDEWALK

Country Court has damage done to the street from heavy equipment.  At this time there has been two companies moving heavy equipment on the street.  The street will be repaired and we will speak with both companies regarding the damage.

BUILDINGS/GROUNDS

The committee has a quote of $35,000.00 to replace the x740 Garden tractor. They are looking at a tractor with a cab, broom and blower. Since the garden tractor was used only as back up Rob feels we can upgrade and trade in one leaving just 2 mowers for use. The committee will get a quote from the Monroe Sloan dealer.  Bob K made a motion to allow the committee to price out and purchase a 2025 tractor with attachments not to exceed $35,000.00.  Motion second by Mike.  Motion carried.

CEMETERY

Mike reported that the trees will be planted on Friday with Thunder Cloud Plum going in on the North side and October Maple Glory on the West side. Freeport Flag has been notified to see if they can straighten the flag poles at the Memorial Garden.

 FINANCE/TIF FINANCE

POLICE

Dave reported that the parade went well and we had 2 extra officers during that time. Dave will have Fred do a follow-up on our ordinance violations.

LIQUOR

Old Business

IDOT has reached out to the Lions Club regarding the digital sign.  At this time the Lions Club has decided to remove the sign and look for a new place to install it.

New Business

Tina Endress has notified the board that the Friends of Mill Pond committee has disbanded and that they have money they would like to give to the board to continue with greenspace ideas.  Tina has given the board $750.00 and we will use it at the Prairie area. It was also noted that the board should look at getting decorative garbage cans at Mill Pond and the Campground. The committee will look at options and order.

The Building and Grounds committee noted that the Prairie area is not coming in like it should and they would like to re-seed.  The committee will continue with plans to re-seed the area.

President Mat has received a call regarding the bridge on South 73. The caller feels this is a safety hazard.  We will contact IDOT first since it is on a state right of way.

The board has determined that we no longer need phone service at the office.  The current number will be discontinued and all calls will be directed to Rob’s phone.  He will then notify board members of any calls they may need to address. (815-541-0464)

The Historical Society sent a letter to the board requesting to purchase the old café lot on Main St. The board cannot sell the lot unless they advertise it for sealed bids.  We could lease the land to them and have it reverted back to the Village if the Historical Society would fold at any time. After discussion, the board has determined that they are not interested in selling or leasing at this time.

Rock River Energy will be at our October meeting with bids for the electrical aggregation for the residents. Cheryl will speak with Marni regarding the residents that have solar panels and need to stay with Com-Ed.

Motion to adjourn at 8:45 by Bob K. Motion second by Kirk.  Motion carried.

Attest: Cheryl Liebenstein, Village Clerk