August 2, 2021
Call to order at 7:00 pm by President Mat
Members answering roll call, President Diehl, Bob Asche, Bob Knoup, Kirk Knoup, Cheryl Liebenstein and Jamie Melville.
The minutes from the July meeting were reviewed and accepted without dissent by Bob A. Second by Kirk. Motion Carried.
The minutes from the special meeting were reviewed and accepted without dissent by Bob K. Second by Kirk. Motion carried.
Bob K made a motion to pay all bills as presented. Second by Bob A. Motion carried.
Bob K made a motion to approve the treasurer report as presented. Second by Kirk. Motion carried.
Bob K made a motion to transfer $120,000.00 from Sales Tax account to the General account. Motion second by Kirk. Motion carried.
Jamie noted that she is working on the insurance claim involving our light pole, hydrant and cement work on sidewalk and curb. She would like to get this finalized but is still waiting for several more bills to come in.
Maintenance Report
See Attached
Visitor
AJ Miatke was present to inform the board of several concerns. He wanted to know who was in charge of our website and who responds to emails sent. He said that he was not getting any response and his issues were not being addressed. Thought that the website was not working right. President Mat told him that we do not have a dedicated person for the website and emails were answered by whoever gets them. President Mat did say that he would look at the website to make sure emails were coming through.
AJ also had concerns with garbage issues in the alley. He mentioned a toilet, mattress, dishwasher, tires and a 55-gal drum. President Mat told him he will have an officer speak with homeowner. AJ said that he would sign a complaint if needed.
He was also concerned with the excess speeding on North St. AJ was told to call the County department if laws are broken as we do not have a full-time officer on duty.
AJ also noted that he was not getting any response with phone calls. Rob noted that the phone system is outdated and that he would let the Fire Department know.
AJ told the board that he would be interested in a part time job as a police officer. He has the training needed. President Mat will pass this information to Fred Cass.
Adam (Fehr Graham) was present to review our projects with the board. The easements for putting a new electric pole have been signed. They have also received signed easements for water and sewer lines and both easements have been recorded at the courthouse.
Adam requested that the board put in electric service to the property of Kuberski and/or Maurer. It was noted that the electric lines need to be at least 20 foot high. Bob K made a motion to pay up to $4,000.00 for electric service for either Kuberski or Maurer if property is developed. Must be developed within 10 years and no transfer of the payment for electric service if the property is sold. Motion second by Kirk. Motion carried.
The cost estimates for the final section of sidewalks are not complete yet.
The North St project was only $160.00 over contract and we have $15,000.00 in retainage that will need to be paid after we determine the street is satisfactory.
The annexation plot has been reviewed by the attorney. Judd will draw up an ordinance for the September meeting.
WATER/SEWER
Notices for late bills have been distributed. Shut offs will need to be done for nonpayment.
The committee would like to tie in the Laundromat, Post Office and the old Boco building into a new water line before Boco takes the underground tanks out. The committee will check on prices.
STREETS/ALLEYS/LIGHTS/SIDEWALK
Will need to get the striping done on the streets. Starting on plans for street maintenance for next year.
BUILDINGS/GROUNDS
The bridge will be here August 10th for the Prairie area.
The x740 garden tractor is in the shop. The deck is not savable and the hydraulics do not work. Rob will bring it back from the shop while the committee discusses if we should purchase a new one. Rob uses this tractor as a backup.
CEMETERY
Mike is ready to move forward with a decision on the trees at the cemetery. He has two quotes, Anne’s for $4,995.00 and Forest Green Tree for $7,680.00. Mike recommends that we go with Anne’s
Mike is also involved with the County Hazard Mitigation committee. He is looking for any potential hazards the village may see. Contact Mike if you know of any so that he can get them added to the County committee.
FINANCE/TIF FINANCE
The TIF incentive we agreed upon for the 5 lots in Windhaven was to pay the first-year tax bill. Our TIF lawyer says we cannot do that. Their office drew up an agreement stating the reimbursement as the lot purchase price up to $9,000.00. Right now, we have 2 lots that we will need to pay out.
Jamie spoke with Adam regarding the ARPA payment that we are eligible for from the state. Adam said that we can use the Well #3 expenses to validate our money allotment. Jamie will work on this through the website.
POLICE
Will notify Dave to speak with Fred regarding the complaints from AJ Miatke.
LIQUOR
Bob K made a motion to allow a special permit for the Dale Hicks fundraiser on September 25th. Motion second by Bob A. Motion carried.
Old Business
President Mat spoke with the state regarding the prior years for tax exempt status on the buy-out properties. The state informed him that the county will exempt and give a refund for taxes paid.
New Business
President Mat has received complaints regarding the bright lights at Dollar General. Dollar General said that they have been working late nights so that they may get the store open. They will lower the lights and change the angle to help reduce the amount of light.
The County Health Department will hold electronics recycle day on August 21st from 9am to 12pm. There is a $20 fee and up to seven items only. This will be posted to our Facebook account.
September meeting will be held on Tuesday September 7th due to the holiday.
Motion to adjourn at 8:45 by Kirk. Motion second by Bob A. Motion carried.
Attest: Cheryl Liebenstein, Village Clerk