October 7, 2013

Call to order at 7:00 pm by President Knoup.

 Members answering roll call: President Knoup, Bob Asche, Mat Diehl, Jim Westaby, Bill Eaton, Dave Dixon, Larry Johnson and Cheryl Liebenstein and Jamie Melville

The minutes from the September meeting were reviewed and accepted without dissent by Bill.

Second by Jim. Motion Carried.

 The Committee made a motion to pay all bills as presented, with additions and corrections added. Second by Bill. Motion carried.

 Motion to approve the treasurer report as presented, by Jim.

Second by Mat. Motion carried.

 No transfer of fund needed

 Financial Report

 Visitors

Adam – Fehr-Graham was present to give an update on the Village projects.

Motion was made by Mat to approve the Ordinance written by the State of Illinois and presented by Fehr Graham for no open wells within the Village.  Motion was second by Bill.  Motion carried.  The ordinance was needed to close out the Brownfield grant from the old gas station site.

 Flood Buy-Out - Adam reported that he went to Springfield to meet with Ron Davis regarding the Flood Buy-Out.  They completed the Cost Benefit Analysis, which now needs to be approved by IEMA.  After IEMA approves it must be approved by FEMA. After the final approval it will be presented to the board for approval. Ron Davis will attend the meeting when the board gets the final numbers. After approval from the board the board will then select an appraiser.  Appraisals will be completed at a pre-flood price.

Homeowners will still have the option to back out of the buy-out after an offer is made.

 Wastewater Treatment Upgrade – Adam noted that the permits have been reviewed.  They have not done a bid let yet and hope to have the bids out by next week.  Adam is looking at bid opening in early November.

Street Maintenance - Motion was made by Mat to approve the final cost of the Street Maintenance of $53,288.53.  Motion second by Jim.  Motion carried.  Annual street maintenance will be paid by Motor Fuel Tax.

 Downtown Sidewalk – Project is complete and we are ready to close out the project with a final total of $119,627.92. Motion was made by Jim to approve Change Order # 2 and final payment of $27,659.99.  Motion second by Dave.  Motion carried. Fehr Graham will ask for a credit amount from Obrien to cover the cost of re-seeding.

 Maintenance Report

Streets & Alleys

 Street maintenance is complete.  Rob and Geoff will be picking up leaves.

 WATER & SEWER

The Stephenson County Health Dept. as sent a letter to Mike Dinderman regarding the open well.  Our attorney has determined that the Health Dept. needs to take care of this issue. Dave will invite the Health Dept to our November meeting for discussion and resolution of the ongoing open well issue.

CEMETERY

No report

 BUILDINGS AND GROUNDS

No repot

Police

 Liquor

 Old Business

The board has not heard anymore news regarding the Eagle Scout project.

Geoff will be allowed to work until November 1st to help Rob with leaf pickup.

New Business

 Trick or Treat hours will be October 31st from 5-7 pm.

The Police committee will look at getting a mount for the squad for the computer.

Computer Pro will be getting us internet service for the building.

 Motion to adjourn at 8:15 pm by Larry

Second by Mat.

Motion carried.

 Attest:

Cheryl Liebenstein

Village Clerk