November 1, 2004

Call to order at 7:00 pm by President Knoup.

 Members answering roll call: President Knoup, Todd Brinkmeier, Dave Schirmer, Jim Westaby, Brian Schiess, Dave Dixon, Larry Johnson, Cheryl Liebenstein and Jamie Melville.

 The minutes from the October meeting were reviewed and accepted without dissent by Jim

Second by Larry.

Motion Carried.

 The committee made a motion for approval to pay all bills.

Motion Second by Brian.

Motion carried.

 Motion to approve the treasurer report as presented by Jim.

Second by

Dave S.

Motion carried.

Transfer of funds-none needed

  Financial Report

 No further report

 VISITORS

 Scott Gross attended the meeting to request extended hours for Thanksgiving Eve.  He has requested weekend hours for that night, staying open until 1:00 am.  Dave made a motion to allow the Yellow Creek Inn to extend their operating hours on Wednesday, November 24, 2004 as to allow them to stay open until 1:00 am. Motion second by Todd. Roll call vote as follows: Todd-yes, Dave S.-yes, Jim-yes, Brian-yes, Dave D.-yes, Larry-yes.  Let the record show 6-yes and 0-no

 Maintenance Report

See attached report

Streets & Alleys

 Rob has been running the street sweeper and picking up leaves on a daily basis.  Equipment is ready for winter snow plowing.  The salt has been ordered and delivered to us.

WATER & SEWER

Jim had a presentation on an alarm system for the well and water reservoir.  This system involves automatic calls to Rob and whoever is programmed into the system. Any time there is a problem, such as low water level, high levels in storm sewers, power outage, and the system will call and alert the proper person so that any problem can be taken care of and avoid major complications later when it is discovered.

The system cost approximately $5,000.00 to install and a monthly phone charge of $36.00 per month.

The board tabled any decision on this system until the December meeting.

 CEMETERY

 Dave presented to the board a partial ordinance change in regards to Cremation burials and rules and regulations associated with a cremation.  Several ideas were presented from the board members in regards to number of headstones and whether flat markers could be used in addition to the headstone.  Dave will continue to work on this with the committee and bring a possible ordinance change to the December meeting.

 Buildings & Grounds

 Todd received some estimates for the Cemetery building.  To do repairs only to the building would run about$2,100.00 for material only.  A new 24ft x 30ft building would run $9,100.00 for material only.  The board discussed looking at other options such as building a salt shed and then enclosing the last bay at the village building. They would like to keep all the equipment together in one area.  Members are to bring ideas to the December meeting.

Todd mentioned that the JD tractor/loader is costing too much in repairs. The tractor is a 1988 and the committee would like to look at options of replacing it or going on a lease program.  Buildings and Grounds committee will get information for any type of upgrade/lease program for the December meeting.

Police

A complaint has been made regarding young drivers spinning out and throwing gravel at the Cul-De-Sac on Garfield St.  It was requested that the police patrol this area more often.

 Liquor

 No report.

 Old Business

 Several of the businesses have had their sump pump inspections.  Rob has not started with the residents.

 Dave would like to get the Retail Business TIF agreements completed and to Jacobs office for them to draw up the final copy.  The board members  favored the idea to have the village pay the interest on the loan from the TIF fund.  This would eliminate the Village having to put money upfront into a special account.  There would have to be limits set for remodel/facelift and new construction.  The board would pre-approve a business before they would go to a bank for loan approval.  This agreement would only cover retail business that generates sales tax within the Village.  Dave will continue with this proposal and bring a copy to the December meeting.

New Business

 The Village received a correspondence from ST. John’s to attend the service/luncheon for the installment of their new minister.  This will be November 14th at 3:00 pm. 

 Motion was made by Larry to increase the meeting rate for the board members from $30 to $50 per monthly meeting. Motion second by Jim.  Roll Call vote as follows.  Larry-yes, Dave-yes, Jim-yes, Dave-yes, Todd-yes.

Let the record show 5-yes, 0-no, and 1-absent.

This increase will not take effect until May 2005.

 Motion to adjourn at 8:20 pm by Larry.  Second by Todd.

Motion carried.

 Attest:

 Cheryl Liebenstein

Village Clerk