May7, 2007
Call to order at 7:00 pm by President Knoup.
Members answering roll call: President Knoup, Todd Brinkmeier, Renee Liebenstein, Jim Westaby, Brian Schiess, Dave Dixon, Jamie Melville and Cheryl Liebenstein.
The minutes from the April meeting were reviewed and accepted without dissent by Jim.
Second by Dave.
Motion Carried.
The Committee made a motion for approval to pay all bills.
Motion Second by Jim.
Motion carried.
The committee made a motion to transfer $10,000.00 from sales tax account to general account. Motion second by Jim. Motion carried.
Motion to approve the treasurer report as presented, by Jim.
Second by Dave.
Motion carried.
Financial Report
VISITORS
Steve Kline was present to discuss the proposal for the Business Revitalization Grant. This grant would be ongoing with yearly renewal of the plan, so that when the TIF is nearing the end the program would not be renewed. The grant would pay back to the business owner 10% of eligible cost not to exceed $10,000. The business can have only one grant at a time. If the 10% was paid back then the business would be eligible for another grant.
The proposal has two segments, Remodel/Renovation and Demolition.
For the remodel/renovation segment the Village will allocate $75,000.00 and $25,000 for demolition for a total of $100,000.
The village will have the option to pay off the 10% total earlier than the ten year limit. Business owners will need to fill out an application with description and photos for before and after renovation. The business owners will also need to provide a copy of the latest paid tax bill. No funding will be allowed if taxes are delinquent. We will need copies of invoices and receipts for verification of reimbursement eligibility, which will be done by Thomas Jacob office.
For the demolition the village will grant 20% of the cost or up to $5,000.00 maximum.
This proposal does not allow for new building, but will pay out grant for clean up of a site for new construction.
The board members have accepted the program as a first reading with changes in the annual payment not to exceed $1,000.00 per year. The board members have also requested that projected reimbursement be added to the application.
The board discussed the possibility of an inter- governmental agreement with the Fire Department for a fixed amount per year payment. Steve Kline will give amount totals of what the Fire Department is losing due to the TIF.
Maintenance Report
See attached report
Streets & Alleys
The bids were reviewed for the curb & gutter project on Main St. There were three bids: Go Excavating - $58,108.50, Fisher - $55,951.58, Civil - $45,448.00. The committee made a motion to accept the Civil bid and continue with the project. Motion second by Dave. Motion carried.
It was noted that the bid came in $4,000.00 lower than the engineer estimated.
Discussion on whether to continue with the S. East St. construction or wait until the land parcel is built on. The Fire Department has already bought the land for the street and will donate it to the village. At this time the board members have requested that the topic be tabled until the next regular meeting or set up a special meeting. Motion was made by Brian to table the discussion on S. East St. construction until the June meeting so that a representative from the Fire Department could be present to answer questions. Motion second by Jim. Motion carried.
Brian noted that he spoke with the grant writer regarding the sidewalk project in the subdivision. Will need to get a drawing of the plan to her.
WATER & SEWER
The committee will raise the delinquent turn on service for water from $25.00 to $50.00.
The water meter at the elevator is to be installed this week and will need to be read the first of each month. The elevator will be charged the rate of $5.00 per one thousand gallons.
It was noted that the storm sewer on Center St. needs to be cleaned.
CEMETERY
There is one tree left to sell for a memorial.
BUILDINGS AND GROUNDS
We had two bids for a new 2007 Cab and Chassis truck. P.C. Garage - $26,268.20 and GT - $25,160.00. The committee did say that the new 2008 trucks would be out in another month and we could re-bid for a 2008. After discussion, the committee made a motion to accept the bid from GT for the 2007 truck. Motion second by Dave. Motion carried. We will need to bid out for the finishing set-up of the truck. Bids will be opened at the June meeting.
Police
No report
Liquor
No report
Old Business
Jim Henry has taken too long to seal the purchase deal and now the village will need to re-apply for the clean up. The attorneys are now negotiating the closing of the purchase with Jim.
The committees met previously to discuss Rob’s evaluation and wage increase. The committee made a motion to give Rob a 75 cent per hour increase for one year. Rob requested that the increase be added to his allotment for insurance, bringing the yearly total to $6,600.00. Motion second by Todd. Motion carried.
It was discovered that the North side property at 609 N. First is not in foreclosure. A certified letter will be sent, giving the owners two weeks for mowing and clean up, before the village mows and bills the owners.
New Business
No new business
Motion to adjourn at 9:20 pm by Dave.
Second by Todd.
Motion carried.
Attest:
Cheryl Liebenstein
Village Clerk