May 6, 2013

Call to order at 7:00 pm by President Knoup.

 Mat Diehl, Jim Westaby and Bob Asche were sworn in for Trustees. Robert Knoup was sworn in for Mayor.

 Members answering roll call: President Knoup, Bob Asche, Mat Diehl, Jim Westaby, Bill Eaton, Dave Dixon, Jamie Melville and Cheryl Liebenstein.

 The minutes from the April meeting were reviewed and accepted without dissent by Dave.

Second by Bill. Motion Carried.

The minutes from the Joint TIF Review meeting were reviewed and accepted without dissent by Jim.  Second by Bill.  Motion carried.

 The Committee made a motion to pay all bills as presented, with additions and corrections added. Second by Jim. Motion carried.

 Motion to approve the treasurer report as presented, by Bill.

Second by Jim. Motion carried.

 No transfer of fund needed

 Financial Report

 Visitors

Maintenance Report

See attached report

 Streets & Alleys

 The Downtown sidewalk project is coming along.  The crew found the old coal chutes that they needed to fill before continuing with the cement work.

 Committee has an estimate of $49,270.00 to resurface from Breezeway west to the end of the Village limits.  This will need to be let for bids.

Fehr-Graham suggested that the village stripe Walgren road before considering widening the intersection.

It was also suggested that we allow extra funds to resurface the alleys.  This will be done as an add-on to the bid for Walgren Rd.

Jim made a motion to let bids for Walgren road resurface to be paid from the Motor Fuel account.  Motion second by Bill.  Motion carried.

The committee is to look at getting a catch basin installed on the North side near the alley to help remove rain run-off.

WATER & SEWER

 No report

 CEMETERY

The committee received a quote from K & T to remove the shrubs at the Cemetery and plant new ones for $4,375.00.  After discussion the committee feels that this should not be done and to save all funds for the road to be resurfaced next spring.

 BUILDINGS AND GROUNDS

The committee has a quote for $1850.00 for new gutters on the maintenance building.  The new committee will need to look at this before anything is done.  Rob also suggested that the committee look at the steel which may need to be replaced.

 Police

 The Police have set up a new system for the officers to sign in their shifts for the month.  Officers have been looking for unlicensed vehicles. We have had reports of four wheelers riding without having a sticker issued to them.

   Liquor

 Jim made a motion to allow Little John’s Tap to have an open beer garden for their benefit Volleyball Tournaments on May 4th, 11th and 18th.  Starting at 9am.  Motion second by Bill.  Motion carried.

Motion was made by Bill to allow Yellow Creek Inn to block off the street for their annual Appreciation weekend on June 14th and 15th.  Motion second by Bob.  Motion carried.  Same rules apply as in previous years.

 Old Business

Ron Davis-FEMA Office is nearly ready to get some totals to us for the Buy-Out project.  The next step will be to have the homes appraised by FEMA.  After the appraisals are done each home on the list will be contacted as to whether they wish to continue or drop out of the Buy-Out.

Clean-up day will be May 11th from 8am to 2pm.

 New Business

Jim made a motion to accept the agreement from O’Connor, Brooks for the annual audit.  Motion second by Dave.  Motion carried.

 Motion to adjourn at 8:05 pm by Dave.

Second by Bob.

Motion carried.

 Attest:

Cheryl Liebenstein

Village Clerk