May 4, 2015
Call to order at 7:00 pm by President Knoup
Newly elected trustees Will Backus and Dave Dixon were sworn in.
Members answering roll call: President Knoup, Bob Asche, Mat Diehl, Jim Westaby, Dave Dixon, Will Backus, Jamie Melville and Cheryl Liebenstein.
The minutes from the April meeting were reviewed and accepted without dissent by Jim. Second by Mat. Motion Carried.
The minutes from the Annual TIF Review meeting (April 14th) were reviewed and accepted without dissent by Bob. Second by Jim. Motion carried.
The minutes from the April 14th special meeting were reviewed and accepted without dissent by Jim. Second by Dave. Motion carried.
The Committee made a motion to pay all bills as presented, with additions and corrections added. Second by Jim. Motion carried.
Motion to approve the treasurer report as presented, by Mat.
Second by Dave. Motion carried.
Motion was made by Mat to transfer $4,000.00 from the Sales tax fund to the General fund. Motion second by Bob. Motion carried.
Financial Report
Mat informed the committees that the Appropriations will be due soon and that all committees will need to let him know if adjustments are to be made to their appropriations.
Maintenance Report
Visitors
Jeff Johnson was present to represent the Boulevard Bash committee. The committee plans to hold the event again this year on August 22nd. The format for the day’s activities will be similar to last year. The committee is requesting permission to hold a beer garden. Jim made a motion to allow the beer garden with same regulations as last year. Motion second by Dave. Motion carried.
Jeff noted that the Fire department will again be in charge of the parade.
Flood Buy-Out- Adam reported that as of this week they have received all but three offers for the buy-out properties. 1-did not return their Benefit Affidavit. 1-Purchased after the flood and 1-Tax lien on the property. All the offers came in close to what was estimated, Fehr-Graham will proceed with giving the owners the offers. They will be available from 4-7 pm on Wednesday May 6th at the Village Hall. Adam will call the homeowners to set up times on Wednesday. The DNR says the owners will then have three weeks to acknowledge they received an offer. Motion was made by Dave to approve and move forward with the current offers to the homeowners via Fehr-Graham. Roll call vote as follows: Bob-yes, Mat-yes, Will-yes, Dave-yes, Let the record show 4-yes, 1-abstain and 1-absent.
The current application estimated the offers at 1.75 million with the actual DNR offers coming in at 1.179 million. The total estimated grant is 2.1 million.
Adam noted that one offer was received on Friday due to special circumstances. The board would like to have a time line for any homeowners wanting to do an independent appraisal.
May 22nd is the deadline for owners to accept or decline the offers.
WASTEWATER PROJECT – Adam met with Kelsey Excavating and signed a revised contract with a completion date for the project being September 30th with the new system up and running on this date. Kelsey has issued a payment request for dirt work that is done. Payment of $113,091.79. Fehr-Graham will draw the remaining grant funds of $42,672.29 for payment. Bob made a motion to pay Kelsey Excavating $ 113,091.79. Motion second by Dave. Motion carried.
SAFE SIDEWALK PROJECT – Adam noted that they have been to several meetings in Dixon regarding the project. He would like to hold a public meeting for the homeowners involved. Adam will notify the homeowners along the Safe Route and we will hold the public meeting at 6 pm on June 1st.
Jay Butson was here to review the tower contract. Computer Dynamics will be responsible for all upkeep and maintenance on the tower. The power supply expense will be deemed as public service. Jim made a motion to approve the tower contract with Computer Dynamics/Jay Butson as written by our lawyer. Motion second by Will. Roll call vote as follows: Bob-yes, Mat-yes, Jim-yes, Will-yes, Dave-yes. Let the record show 5-yes and 1-absent.
STREETS & ALLEYS
Jim and Fehr-Graham are looking at the annual street maintenance. They will focus on North St and First St. for resurfacing.
WATER & SEWER
The coupon books have been mailed out to the residents.
The well court case is still in pre-trial phase.
CEMETERY
New flags have been ordered.
BUILDINGS AND GROUNDS
No report
Police
No report
Liquor
Licenses have been given to the businesses. BOCO was fined due to failure of the latest alcohol sting. Pres. Knoup reported that Harry has since installed new cash registers which require a birth date to be entered for the sale of alcohol and tobacco.
Old Business
The board received a TIF fund request from Hometown Motors for improvements made to the building. Jamie will forward the request to Jacobs-Klein office for review and to see what will qualify for reimbursement.
Jim made a motion to accept the Professional Service Agreement between the Village and Jacob-Klein Office for TIF services for this year. Motion second by Mat. Motion carried.
New Business
Will made a motion to add on the bill from Freeport Flag Co for $1,142.00. This additional amount will need to be transferred from the Sales fund to the General fund. Motion second by Bob. Motion carried.
The village will be feeding the Boy Scouts on Saturday that are working at the Clean Up day.
President Knoup requested that the board members bring ideas to the next meeting to help keep the Buy-Out Businesses in the village.
Motion to adjourn at 8:30 pm by Will
Second by Bob.
Motion carried.
Attest: Cheryl Liebenstein, Village Clerk