June 1, 2015
Call to order at 7:00 pm by President Knoup
Newly elected trustee Larry Johnson was sworn in.
Members answering roll call: President Knoup, Bob Asche, Mat Diehl, Jim Westaby, Dave Dixon, Will Backus, Larry Johnson, Jamie Melville and Cheryl Liebenstein.
The minutes from the May meeting were reviewed and accepted without dissent by Jim. Second by Will. Motion Carried.
The Committee made a motion to pay all bills as presented, with additions and corrections added. Second by Jim. Motion carried.
Motion to approve the treasurer report as presented, by Jim.
Second by Larry. Motion carried.
Motion was made by Mat to transfer $6,000.00 from the Sales tax fund to the General fund. Motion second by Jim. Motion carried.
Financial Report
Mat informed the board that the Appropriations will be ready for review and approval at the July meeting.
Maintenance Report
Rob reported that one household has concerns regarding discolored water. This home sits at the end of the water line. The committee will speak with the homeowner.
Visitors
Flood Buy-Out- Adam reported that as of this week 12 homeowners have accepted the buy-out offers. 3 residential homeowners have declined the offers, 1 is waiting for an offer, 2 are funding private appraisals and 1 has follow up questions to be answered. Total cost as of now for the offers is $1,078,000.00.
Closing on the houses may be the end of July/August at the earliest.
WASTEWATER PROJECT –Kelsey excavating has submitted a bill for 50% of the dirt moving expenses. Motion was made by Mat to pay the bill of $166,311.45 from the Water and Sewer account. Motion second by Dave. Motion carried.
SAFE SIDEWALK PROJECT – The Public meeting was held just prior to the board meeting at 6pm. Rob is working on getting quotes to replace the sidewalk on Summit St from Devore St to the school. This section will be separately from the grant program.
Adam is estimating that the village will need to pay approximately $37,000 for the 20% portion of the grant.
STREETS AND ALLEYS
Fehr-Graham will be doing some street boring on First St and North St to determine the depth of the base. This street project will be for next spring.
WATER & SEWER
The board has received a letter from the attorney regarding the well issue. This will not go to court and a Wash Well has been approved by the court. Dave and Rob will speak with Judd regarding this letter.
CEMETERY
No report.
BUILDINGS AND GROUNDS
President Knoup requested that the committee look at snow removal on the buy-out properties. Will need to look at our current equipment and if we will need to hire out these sidewalks during snow removal time.
Police
No report
Liquor
Little John’s Tap has informed the board of the dates for their Sand Volleyball League nights. They are requesting the beer garden on these nights with July 18th added to the current list. President Knoup noted that they need to get the fencing up.
Motion was made by Larry to accept the dates and allow the beer garden during the Sand Volleyball games. Motion second by Bob. Motion carried.
Old Business
A motion was made to accept the recommendation by Rock River Energy to return the village accounts to Com-Ed when our contracts expire in August. Motion approved with 5-ayes and 1-naye.
New Business
The board discussed the options of requesting cell numbers and/or E-Mail addresses from the village residents. With technology advancing the board is looking at options to send text messages regarding urgent matters such as water main breaks, boil orders etc. to the residents. At this time it is only a discussion.
President Knoup noted that he will be on vacation for the next three weeks. Cell phone service will be spotty and he is requesting that committees handle any urgent items that may arise.
Motion to adjourn at 8:15 pm by Larry.
Second by Bob.
Motion carried.
Attest: Cheryl Liebenstein, Village Clerk