May 3, 2010
Call to order at 7:00 pm by President Knoup.
Members answering roll call: President Knoup, Rusty Liebenstein, Mat Diehl, Jim Westaby, Dave Dixon, Larry Johnson, Jamie Melville and Cheryl Liebenstein.
The minutes from the April meeting were reviewed and accepted without dissent by Jim.
Second by Larry.
Motion Carried.
The Committee made a motion for approval to pay all bills as presented with 2 additional bills added.
Second by Jim.
Motion carried.
Motion to approve the treasurer report as presented, by Jim.
Second by Rusty.
Motion carried.
Financial Report
Visitors
Maintenance Report
See attached sheet
Streets & Alleys
Bids were opened for the South St. hot mix paving. There was only one bid received from Civil for $74,000.00. It was noted that we can accept the bid or have it re-bid since there is only one.
Jim made a motion to accept the bid from Civil for $74,290.60 for the paving of South St. Motion second by Dave. Motion carried. We will try to coordinate to have the South St. paving done after the Fire Station has the parking lot done.
WATER & SEWER
No date has been set for the sand filter cleaning. It will be scheduled for mid-summer.
CEMETERY
The committee had a bid from Forest Green Trees for $3960.00 for new shrubs. The only time to plant shrubs or hedging is in the early spring and it is too late for planting this year.
There are 2 trees that need to be removed. Committee will call Jim Fritzel regarding the warranty of the last trees and to have them replaced. The lawn service will spray for weeds at a cost of $225.00.
Will need to speak with the State regarding what can be planted on the bank and see if they may have a listing of perennials they would approve.
BUILDINGS AND GROUNDS
The date for the Annual Clean Up day will be May 8th from 8am to 3pm.
We had four interviews for summer help. The interviews went well and all four were experienced and held previous summer jobs. The committee made a motion to hire Leo Gerke. Motion second by Dave. Motion carried.
Will keep the applications on file for future reference if needed this summer.
Committee feels that Rob should sit in on the interviews next year since he will be working with the help.
Rob is requesting a Port-A-Pot or have the Village invest in one for use at Mill Pond. Rent per month for one is $70.00. Members felt we should rent for several months and see what happens before we invest in one to own. Concerns were voiced regarding vandalism.
Rob will be putting up a fence around the shelter house to keep the geese out and the shelter house a little cleaner.
Police
Mat and Fred have completed the template for the police reporting.
Liquor
Scott Gross has announced his date for the annual block party and is requesting street closure for June 4th and 5th. Motion was made by Larry to allow Yellow Creek Inn to block off Devore St. next to the building for the annual block party on June 4t and 5th. Cleanup will be the morning of June 6th. They will not block the alley at any time during the two days. Motion second by Jim. Motion carried.
Old Business
Mat has spoken with Kim from the Park District and the Park District is willing to deed the old Lion’s Park back to the Village if the school is interested in moving forward with converting the land into a viable turn about for the buses to help alleviate traffic congestion on both Summit St. and North St.
Members discussed the money issue of the past maintenance of the land and feel the Park District should pay half of the expense. After discussion members felt it would be more beneficial to have the land deeded back to the Village without any payment for the previous maintenance and move forward with the school to develop a use that would be of advantage to all residents. Motion was made by Dave that if the Park District deeds the old Lion’s Park to the Village, the Village will fund up to 50% to develop the land, between the School and the Village, into a bus turnabout/parking. Motion second by Larry. Roll call vote as follows: Rusty-aye, Mat-aye, Jim-aye, Dave-aye, Larry-aye. Let the record show 5-aye and 0-nay.
Committees will be made from both organizations to help design the area. The School will need to vote on their commitment and both sets of minutes will then be given to the Park District.
New Business
No further notes on the Inter governmental agreement with the Fire District.
President Knoup recommends that the board consider Bill Eaton to fill the vacant Trustee position from Brian resigning. Motion was made by Jim to appoint Bill Eaton to the vacant Trustee position. Motion second by Mat. Roll call vote as follows: Larry-yes, Dave-yes, Jim-yes, Mat-yes, Rusty-yes. Let the record show 5-yes, 0-no.
Motion to adjourn at 8:40 pm by Larry.
Second by Dave.
Motion carried.
Attest:
Cheryl Liebenstein
Village Clerk