May 5, 2019

Newly elected trustees were sworn in by the clerk.

Kirk Knoup, Dave Dixon, Larry Johnson

Call to order at 7:00 pm by President Knoup

Members answering roll call: President Knoup, Bob Asche, Mat Diehl, Jim Westaby, Dave Dixon, Kirk Knoup, Larry Johnson, Cheryl Liebenstein and Jamie Melville.

The minutes from the April meeting were reviewed and accepted without dissent by Bob. Second by Dave.  Motion Carried.

The Committee made a motion to pay all bills as presented with additions and corrections made. Second by Larry.  Motion carried.

Jim made a motion to approve the treasurer report as presented. Second by Bob.

Bob made a motion to transfer $3,000.00 from Sales Tax to the General account.  Motion second by Mat.  Motion carried.

Maintenance Report

Rob noted that we used 6 dumpsters for the clean-up day. Fischer’s will come back and re-seed the property that they removed the houses from. Rob has started the mowing season and may call the summer help early to mow on the weekends until school is out.

Mill Pond has been treated and stocked with fish. Rob will begin fixing the dock.

We will be taking two trees down on South St.

Rob has patched the Coop parking lot and noted that this can be billed to them.

Visitor

Chip and Harry Bowen was present to discuss plans to convert the old Legion Hall into their new BOCO. They are requesting that a street be put in on the west side of the building to eliminate traffic congestion.  President Knoup informed them that the investor must build the street to the village specifications and then after one year the village will take over and maintain the street. Fehr-Graham estimated $300,00.00 for a new street and an additional $125,000.00 for improvements that need to be made to North St. for an 80,000-pound road.

Board members inquired if Chip/Harry could get any brand name service inside the building such as Subway or McDonalds.  It is hard for name brands to come due to the village size and volume of business. Brand names are looking for higher volume areas.

Chip noted that they will sell the old building after tank removal and cleanup and after the EPA approves the site.

Board members questioned whether a road could be built in the flood area. President Knoup will get in writing the approval for a street within the flood plain.

Board members also requested that the engineers come out and paint lines for the road so that they could look at it and review.

 Jon Rosensteil was present to inform the board that the Community Development Committee will be meeting on Saturday with the taxing bodies at 10 AM.  Board members are welcome to attend.

President Knoup has set up new committees and changed the structure of the committees. Some committees have been combined and he has set up an additional TIF Finance committee. All calls that the mayor gets will now be referred to the committee chairman.

WATER/SEWER

The committee met with a company regarding water meters for business and apartment buildings. The company is not sure that a program can be written to work with Jamie’s QuickBooks. We will need to look at restructuring of the water bills.

STREETS/ALLEYS/LIGHTS/SIDEWALKS

Jim reviewed the street improvement plan for Summit St and a portion of North St. There are two options, one to be an overlay of several inches of blacktop and second would be to grind down and mix the grind with cement then lay 3-4 inches on top of that.

The intersection on South St. needs to be done to avoid water standing on it. We can use Motor Fuel Tax for the street improvements.

Board members suggest that we only do Summit St and wait to do North St when a new street is considered for BOCO. They would like to see improvements made to Gusty Trail/Breezeway St.  The committee is to put together the numbers and possibly let a bid for the improvements, then the board can decide whether to accept a bid or not.

Jim will also get a price for the Gusty Trail/Breezeway St improvement.

BUILDINGS/GROUNDS/CEMETERY

Kirk is the new chairman and will need to be updated on the committee.  Rob did note that we need to look into a new plow truck.  Rob will work with Kirk on this.  Rob also inquired if the committee would purchase a new saw pole.

FINANCE

No report

POLICE/ORDINANCES

Chicken license renewals will need to be sent out. Currently we have only two applications.

TAX INCREMENT FINANCING

No report

LIQUOR

No report

Old Business

We had two bids for the last of the house demolition.  The bid was for both housed but if the Strohecker house title was not completed yet then there would only be one demolition.  Both houses have asbestos siding that will need to be removed first. Motion was made by Dave to accept the low bid from Kleckner Excavating for $34,550.00.  Motion second by Mat.  Motion carried.

New Business

Jamie noted that the video gaming money will now be put in a separate money market account. She also noted that due to new state reporting laws we may see more bills from the accounting office.  Jon Schubert is now reviewing the new reporting standards.

Motion to adjourn at 9:05 by Bob, Second by Dave.  Motion carried

Attest: Cheryl Liebenstein, Village Clerk