March 7, 2011
Call to order at 7:00 pm by President Knoup.
Members answering roll call: President Knoup, Mat Diehl, Rusty Liebenstein, Dave Dixon, Larry Johnson, Jamie Melville and Cheryl Liebenstein.
The minutes from the February meeting were reviewed and accepted without dissent by Larry
Second by Dave.
Motion Carried.
The Committee made a motion for approval to pay all bills as presented with additional bills added.
Second by Rusty.
Motion carried.
Motion to approve the treasurer report as presented, by Mat.
Second by Dave.
Motion carried.
Financial Report
Visitors
Went in to Public Hearing at 7:05 pm for the approval/adoption of the Flood Ordinance.
This ordinance is the first of several items that the Village will need to complete before we are formally approved for the National Flood Insurance.
Motion was made by Mat to approve the Flood Ordinance as written. Second by Larry. Roll call vote: Larry-yes, Mat-yes, Rusty-yes, Dave-yes. Let the record show 4-yes, 0-no, 2-absent.
Adam from Fehr-Graham presented to the board the lagoon revitalization/aeration system.
The aeration system would cut our lagoon size in half and increase the height 3-4 foot. Fehr-Graham noted that our current lagoons are at capacity with no room for growth in the Village.
The estimate cost of this project is $900,000.00. Adam noted that we may be able to cut some cost. The Village does have a one-time grant of $150,000 from the state, but there is no release date.
This project would not be done until summer of 2012.
Adam discussed various financing options including DCO Public Infrastructure in which 51% of the residents would need to meet the low t moderate income levels.
The state also has the revolving loan which would monitor our water and sewer rates to insure that we are able to pay off the loan.
Adam noted that the first item is to send a Facility Plan to the state for approval. Fehr-Graham’s estimated cost is $10,000.00. Engineer fees are not included in the projected plan cost.
Board members tabled the lagoon project at this time.
Adam then gave board members a flood update. The hydraulic model has been completed and submitted to the state. The state has given the ok on the model. At this time it looks like we will need to widen the channel area on Yellow Creek, which may run us 30-40 thousand dollars. When the smaller bridge is re-done the county will need to replace it with a larger bridge that will not in any way restrict the water flow.
The Legion-Lions was present to request a donation for the annual Homecoming festival to be held on August 5th and 6th. They are also requesting a beer garden with Yellow Creek Inn to provide license.
Motion was made by Rusty to donate $1200.00 to the annual Homecoming. Motion second by Dave. Motion carried.
Maintenance Report
The storm siren has been installed and running.
The rehab of well # 3 is complete. Lyons helped to disinfect and it has passed all other testing. Lift stations have been serviced and Rob plans to flush some hydrants.(Not full flushing like in summer months)
Rob will order 100 ton of rock salt for next winter. We had very little left to carry over.
Rob is looking into a replacement for the 2000 dump truck and a garden tractor.
See attached report full details
Streets & Alleys
We will hold off on the annual street maintenance plan until we see what we will need to commit for money in other areas such as the flood updates and building payments.
WATER & SEWER
Well #3 is back on-line.
The committee will need to meet with Milk Plant owner and get the open well closed. He needs a deadline and after that if it is not done the State will step in to ensure that the well gets sealed.
We have 3 homes that feed off of one shutoff valve for water service. Currently one house is empty and another is delinquent in paying and needs to be shut off. Committee is to get cost estimates to separate the lines and install shutoff valves for each home.
CEMETERY
Mowing bids will be opened on the 15th.
The committee received a quote for $4375.00 to replace the shrubs at the cemetery. Rusty thought this was too high o cost. Noted that whatever we do we will always have maintenance. It was suggested that we look at adding the maintenance into the cemetery bid in future years if we replace the shrubs.
BUILDINGS AND GROUNDS
The committee will need to gather all the numbers for different sizes of trucks including state bid price, used price and private dealer price.
The state bid truck is Ford.
Police
No report
Liquor
No report
Old Business
The intergovernmental agreement with the Fire District will be ready for approval at the next meeting.
New Business
Board members have decided to open the summer maintenance help to all persons and advertise as a part-time position with the possibility of year round part time work. Resumes will be needed by April 1st and we will not accept phone calls. Committee will set up interviews with the selected applicants and board will hire at the May meeting.
President Knoup received the approval to look into the liquor license for the Homecoming beer garden.
Our downtown planters will be maintained by the Master Gardener Group through the Home Extension-University of IL.
The village will hold another annual clean up day in May and run it from 8am to 2pm. Same items as previous years and we will recycle as items as being unloaded.
Motion to adjourn at 9:10 pm by Larry.
Second by Dave.
Motion carried.
Attest:
Cheryl Liebenstein
Village Clerk