February 7, 2010
Call to order at 7:00 pm by President Knoup.
Members answering roll call: President Knoup, Rusty Liebenstein, Mat Diehl, Brian Schiess, Dave Dixon, Larry Johnson, Jamie Melville and Cheryl Liebenstein.
The minutes from the January meeting were reviewed and accepted without dissent by Dave.
Second by Larry.
Motion Carried.
The minutes from the December 14th special session meeting were reviewed and accepted without dissent by Brian.
Second by Dave.
Motion carried.
The Committee made a motion for approval to pay all bills as presented.
Second by Rusty.
Motion carried.
Committee approved Jamie to pay the BlueCross BlueShield bill when it comes in.
Brian made a motion to transfer $4,000.00 from Sales account to the General account. Motion second by Mat. Motion carried.
Motion to approve the treasurer report as presented, by Dave.
Second by Mat.
Motion carried.
Financial Report
Visitors
Maintenance Report
See attached sheet
Streets & Alleys
Tree service has been notified to remove a tree on South St. Tree is beyond trimming and a broken limb is hanging over the power lines. Com Ed has been notified a second time regarding service repair of lights that are out around town.
WATER & SEWER
Late notices will be sent out on the 15th of the month.
Dave will be sending letters to the rental owners stating policy on water payments for their renters and give notice of the overdue accounts.
The Park District recreation building has a water leak. Due to the weather and that the leak is small Rob will wait to have the line dug up for repair. The board requested that Rob install a shut-off valve when he does the repairs.
CEMETERY
The committee has had a new map drawn up of the cemetery. Six new double lots have been added to the map where the old shed was removed.
We will need to check on the new cemetery laws that went into effect in January to see if any will affect the Village.
The committee will bid out the lawn service within the next month. Bid sheets will be reviewed and updated.
BUILDINGS AND GROUNDS
Larry made a motion to again hold the annual clean up day this spring. Motion second by Brian. Motion carried. Specifications of the program will remain the same regarding items taken and items we will not accept. The hours will run from 8am to 3pm. The committee will be responsible for setting the date with Gills Disposal.
Police
Fred was present regarding the purchase of a new computer and program for the squad. He noted that the all the programs used by other police departments run anywhere from $2,000 to $3,000 for the program plus there is an additional yearly fee. Fred felt the programs were too expensive and thought a good “forms” program would be sufficient. The computer needs only be a personal laptop. There is no need for additional cost in purchasing any heavy duty laptop. Mat will help Fred to build a report template for them. Fred noted that they will need a mounting kit for the squad, which will be approximately $300.00.
Fred also spoke of the new Low Speed vehicle law which covers golf carts and what the state is mandating. Carts would need to have turn signals, Insurance and title registration and could only run on streets Posted at 30mph or lower.
Old Business
The board has received a letter from the attorney regarding Mill Pond lease with the Park District and the lack of insurance on the area.
The Village had our insurance come out to look at Mill pond for insurance coverage. The village needs to post the property with No ice fishing and no ice skating since the pond has an aerator. Will need to put locks on the electrical boxes. It was noted that we need ordinances regarding fishing regulations at the pond. Board members agreed to adopt the Illinois Conservation laws and to have conservation officer deal with any issues that would arise regarding fish limits or license to fish.
The attorney is still looking at Lion’s Park and is requesting more information.
Mat met with Rob regarding his annual review and ways to better measure his work performance for next year. Board members would like to see more documentation on job duties and guidelines.
The committee recommends a 2% hourly increase from $18.87 to $19.25.
The board feels Rob is doing a good job, but wanted to note that the 2% is due to economic reasons and does not reflect on Rob’s job performance.
The committee made a motion to increase Rob’s hourly rate by 2% from $18.87 to $19.25 effective January 1st. Motion second by Rusty. Motion carried.
New Business
President Knoup informed the board that he has had several calls regarding an ordinance that the school adopted regarding free tuition. The school has adopted an ordinance which does not mandate that school employees live within the district. Those employees which reside outside the district have the option of letting their children come to Pearl City school with no tuition cost. President Knoup did speak with school officials to let them know that their ordinance affects more than just the school. It affects all taxing bodies and the growth of the community as well. The school did note that the ordinance will be looked at every year for continuation of the ordinance.
President Knoup requested that the school inform all taxing bodies of the annual meeting which will involve this ordinance.
Motion to adjourn at 8:20 pm by Larry.
Second by Rusty.
Motion carried.
Attest:
Cheryl Liebenstein
Village Clerk