MARCH 2, 2020
Call to order at 7:00 pm by president Knoup
Members answering roll call, President Knoup, Mat Diehl, Dave Dixon, Kirk Knoup, Will Backus, Cheryl Liebenstein and Jamie Melville.
The minutes from the February meeting were reviewed and accepted without dissent by Dave. second by Kirk. Motion carried.
The committee made a motion to pay all bills as presented with additions and corrections made. second by Mat. Motion carried.
Mat made a motion to approve the treasurer report as presented. second by Dave.
No transfer of funds
Maintenance Report
See attached
Visitor
Jon Rosensteil was present to give an update on the community sign. Jon gave the board members an outline of the project and estimated cost. They are hoping to start by late March. Jon is requesting permission to continue with the install of a new pole and base just north of the Laundromat. Dave made a motion to allow the Lion's club to continue with the install of the new digital sign. Motion second by Kirk. Motion carried.
president Knoup reported for Fehr Graham on our ongoing projects. He noted that he met with Fehr Graham to discuss the Motor Fuel Tax street on summit and part of North St. president Knoup said that we need to send a resolution to the state informing them of the amount of Motor Fuel Tax we would like to use. It does not mean that we have to use all that is listed. The street is approximated to be $168,249.52. The board is suggesting
$180,000.00 just in case we need to make revisions of any type. Mat made a motion to apply the $180,000.00 to the resolution for the state for use of our Motor Fuel Tax for street improvements. Motion second by Kirk. Motion carried,
Chip and Harry Bowen have brought plans for the North St entrance and an entrance off Rt 73 for the new BOCO location. All of this needs to be approved by the state before any construction can begin. Harry and chip have been in contact with the Dixon office regarding discussion of the street. Fehr Graham have also looked at the plans for the street and approve at this poi nt.
Dave made a motion to approve the building permit for Bowen Oil company for the remodel only. Motion second by Mat. Motion carried. Harry/chip will need to
have another building permit when they begin putting in tanks and canopy outside.
Adam (Fehr Graham) recommends that we keep 2 wells active. Rob and Jim suggest that we raise well #3 and put a new building around it. We would need to invest in telemetry so that both wells talk to each other but each system would run independently from each other. Mat made a motion to get a
cost from Fehr Graham to keep well #3 with it being rai sed and a new building and wall around the well. Motion second by Will. Motion carried.
WATER/_SEWER
Rob's license is due for water/waste Water treatment. He is requesting reimbursement for his education hours. Board informed him to get the required continuing education and he will be reimbursed.
STREETS/ALLEYS/.LIGHTS/SIDEWALKS
The board wants to continue discussions with the school on the proposed new street.
BUILDINGS/GROUNDS/CEMETERY
The committee will be restocking Mill pond with largemouth bass, highbred sunfish and minnows.
The committee has applied for a matching grant for the prairie area through Com-Ed for seed, bridge and trails.
FINANCE
Overview of the Flood Buy-out with 1.6 million dollars received and expenses of 1.5 million. There is $105 ,000.00 in the buy-out checking. This does not include the expenses that we paid from the General fund which will need to be paid back to the fund. we are still trying to get $36, 000.00 for our pre-grant expenses. Jamie will not make any inter fund transfers until all the final bills are in.
POLICE/ORDINANCES
Dave was notified that the Durango will need to be looked at because the check engine light is on. Home Town Motors will look at it.
TAX INCREMENT FINANCE
The annual TIF meeting with Jacob Kline office is scheduled for March 19th at 4:30 pm. Taxing bodies have been notified.
president Knoup has been meeting with investors to still get a Dollar General to come into the village.
LIQUOR
The Firemen have requested a special use Liquor permit for their annual steak supper/dance. Mat made a motion to allow the Special Use permit for the Firemen's Dance for April 18, 2020. Motion second by Will . Motion carried.
Old Business
will reviewed the pre-Annexation that he received back from the lawyer. The agreement indicates that it is effective at the point of sale and sale has to be retail business. The village would have 1 year to complete any water and sewer extensions and we would pay up to $85 ,000.00. Any amount over that would have to be paid by the business. The agreement also indicates that if there is an existing well that it must be capped and the agreement releases the village for any liability.
There would be no execution of the agreement until the closing of land sale. The village would then have 120 days to annex the land from when the agreement is signed.
The agreement will be approved after the Development committee takes it to their attorney for review.
will noted that he does not have a solar Energy ordinance at this time.
New Business
Motion was made by will to hold the Annual cleanup Day on May 9, 2020 with the same guidelines as in previous years. Motion second by Kirk. Motion carried.
Mat made a motion to allow Rob to contact the previous summer help to see if they wanted the summer position. If one or both do not want the job we will advertise for applications. Motion second by Dave. Motion carried.
Motion was made by Dave to increase the returning summer help wages to $11.00 per hour. Motion second by Kirk. Motion carried.
Tax Increment Joint Review meeting to be held March 19th at 4:30 pm
Motion to adjourn at 8:25 by Will. Motion second by Kirk. Motion carried.
Attest: Cheryl Liebenstein, Village clerk