FEBRUARY 3, 2020
Call to order at 7:00 pm by Cheryl Liebenstein, Village Clerk
Meeting was then turned over to Mat Diehl.
Members answering roll call, Bob Asche, Mat Diehl, Dave Dixon, Kirk Knoup, Will Backus, Cheryl Liebenstein and Jamie Melville.
The minutes from the January meeting were reviewed and accepted without dissent by Dave. Second by Bob. Motion Carried.
The committee made a motion to pay all bills as presented with additions and corrections made. Second by Bob. Motion carried.
Will made a motion to approve the treasurer report as presented. Second by Dave.
No transfer of funds
Maintenance Report
See attached
Visitor
Pearl City High School Softball is requesting approval to have alcohol at their annual fundraiser to be held February 22, 2020 at the Fire Station. Motion was made by Dave to approve a special use Liquor Permit for the Softball annual fundraiser. Motion second by Kirk. Motion carried.
Devin Martins was present representing the Greenspace committee. He went over the plans for the creek area making this a natural wetland area with trails for walking, running and parking area where the original house was located. Devin also mentioned that we may be interested in contacting Olson Ecological Solutions to help with the Prairie area.
Kirk noted that he has found a grant through Com-Ed for $10,000 to cover cost for the campground. Com-Ed will not be releasing the grant until late March. Mat noted that the campground was on the original greenspace plans but the village board moved it to a different location. Mat wanted to know if Devin and the other members of the committee wanted to be involved with decisions on any of the greenspace locations. Devin felt that it was not necessary as long as we kept moving along with projects and not leaving the properties empty or grass only.
Jon Rosensteil was present to give an update on the community sign. He told the board that the sign came in and weighs 300 ponds heavier than originally thought. The pole they were going to use will not support the extra weight and they would like to change the location to a light pole on the corner of Rt 73 and North St. They will need to renovate the pole and replace the foundation base, add anchor bolts and run electric to it. They are asking that the village replace the foundation and run the new electrical wiring to it. A new electric line will need to be run since our poles are automatically set to turn on at dusk and off at dawn. The Lion’s Club will take the pole down and have it restructured for strength and add the installation brackets. Rob will put the village cost numbers together for a final proposal cost.
WATER/SEWER
No report
STREETS/ALLEYS/LIGHTS/SIDEWALKS
Fehr Graham called Jim to discuss the streets for the spring bids
BUILDINGS/GROUNDS/CEMETERY
No report
FINANCE
No report
POLICE/ORDINANCES
The police officers were made aware of the speeding on First St. Rob asked that they be made aware of the parking ordinance downtown during a snowfall and that vehicles must be moved or towed.
TAX INCREMENT FINANCE
No report
LIQUOR
No report
Old Business
The pre annexation agreement is still at the lawyers.
New Business
Will spoke to the board regarding Solar installation and the framework for an ordinance for the village. The ordinance would restrict land mounts and approve roof top installs. The ordinance would also state that the Fire Department will be notified of installation and if there are batteries and an emergency shut off. Will said this would also help them to track solar use and data.
The board members would like to see some parameters to include ground base installs on larger lots with restrictions but not overly restrictive.
Rob inquired as to whether business needs a building permit for storage tanks and canopies. The board has requested that the business owner fill out a building permit.
Will made a motion to go into executive sessions for the purpose of Rob’s annual review. Motion second by Bob. Motion carried at 7:40
Regular session resumed at 7:55
Bob made a motion to give Rob a 2.5% increase and added one more week of vacation time to his years of service. Increase in wage is retroactive to January 1, 2020. Motion second by Kirk. Motion carried.
Cheryl will work with /rob to update the Employee manual
Motion to adjourn at 8:05 by Kirk. Motion second by Dave. Motion carried.
Attest: Cheryl Liebenstein, Village Clerk