March 4, 2013

Call to order at 7:00 pm by President Knoup.

 Members answering roll call: President Knoup, Mat Diehl, Rusty Liebenstein, Bill Eaton, Dave Dixon, Larry Johnson, Jamie Melville and Cheryl Liebenstein.

 The minutes from the February meeting were reviewed and accepted without dissent by Rusty.

Second by Bill. Motion Carried.

 The Committee made a motion to pay all bills as presented, with additions and corrections added. Second by Larry. Motion carried.

 Motion to approve the treasurer report as presented, by Dave.

Second by Rusty. Motion carried.

 No transfer of fund needed

 Financial Report

Jamie noted that we have a savings bond that was gifted to the Village in 1975.  The bond has matured and is no longer drawing interest. The cash out for the bond is $134.75.

President Knoup informed the board that we will receive 5% from the gaming commission from the machines that Little John’s has installed.

Mat noted that if we need to transfer any funds for the Appropriations that he will have this ready for the April meeting instead of having a special meeting.

Visitors

Adam – Fehr-Graham-was present to review our ongoing projects.  The downtown sidewalk replacement will begin soon. Adam noted that they will contact the residents of a start date and to speak with those residents who will need to install steps.

Illinois Water Survey has looked at the flood plain for the Village. All results have been submitted and if both models are in agreement Adam will take this to FEMA to have the maps updated.  This will include a slightly larger area within the Village for the flood plain.

Adam has given FEMA more data that was requested for the Buy-Out program.  Each resident will be asked to submit another form stating that the Buy-Out is voluntary and not mandated by the board.  If the resident is not interested in the buy-out anymore their residence will be removed from the grant application. The board members will deliver the papers to the residents.  FEMA is also requiring that the Village get a certified first floor elevation of each home interested in the buy-out.  This will cost about $100.00 per home.

The board needs to pass several ordinances for FEMA stating we will follow their procedures for the Appeals process, Deed restrictions for no longer a saleable property, Public notices and property acquisition.

 Motion was made by Bill to approve and follow the Appeals Process Guideline as written.  Motion second by Larry.  (5-yes, 1-absent, 0-no)

 Motion was made by Dave to approve the Model Deed Restriction which indicates the title gets recorded as “No longer a Saleable Property”.  Motion second by Bill. (5-yes, 1-absent, 0-no)

 Motion was made by Mat to accept the Model Statement of Assurance for Property Acquisition Projects.  Motion second by Rusty. (5-yes, 1-absent, 0-no)

 Mat made a motion to accept the Public Notice Statement.  Motion second by Rusty. (5-yes, 1-absent, 0-no)

 The Wastewater Treatment Plan is now in the design phase.  Fehr-Graham will fill out the application for the Illinois revolving loan in case we do need to use it for funding.  

 Maintenance Report

See attached report

Streets & Alleys

 WATER & SEWER

 It was determined that there is no County or State Ordinance that states the well at the old milk plant has to be sealed.  The Village does have an ordinance that says it needs to be sealed as it is not an active well.  The committee will approach the owner regarding the well and make an offer to help to seal it.

 CEMETERY

BUILDINGS AND GROUNDS

Mill pond has been dredged and dug out. Kuberski was able to find the spring on the north end.  The dirt has been moved to the maintenance building.  Rob has requested that Kuberski come back and move the dirt into one pile at the building.

 Police

 Larry noted that the police have not had a wage increase since February 2008.  The committee checked area wages for officers and we are currently at the average.  Motion was made by Dave to give the two senior officers a $1.00 per hour increase.  Motion second by Bill.  Roll call vote as follows: Rusty-yes, Mat-yes, Bill-yes, Dave-yes, Larry-no, Let the record show 4-yes, 1-no, 1-absent.  Raise to be effective March 1, 2013.

 Liquor

 Old Business

Motion was made by Rusty to accept the changes to the Ordinance book as presented.  Motion second by Bill.  Motion carried.

 New Business

President Knoup noted that we may want to extend the TIF period this year before new legislation becomes effective in January 2014. Herb Kline will be doing the TIF Joint review meeting in April and will set up time with President Knoup before or after the meeting to discuss the TIF extension.

 Motion to adjourn at 9:20 pm by Rusty.

Second by Bill.

Motion carried.

Attest:

Cheryl Liebenstein

Village Clerk