December 7, 2020

Call to order at 7:00 pm by President Knoup

Tim Martens was sworn in as Trustee.

Members answering roll call, President Knoup, Bob Asche, Mat Diehl, Dave Dixon, Kirk Knoup, Tim Martens, Cheryl Liebenstein and Jamie Melville.

The minutes from the November meeting were reviewed and accepted without dissent by Bob. Second by Dave. Motion Carried.

The committee made a motion to pay all bills as presented. Second by Dave.  Motion carried.

Mat made a motion to approve the treasurer report as presented. Second by Kirk. Motion carried.

No transfer of funds needed.

Maintenance Report

See attached for more

Visitor

President Knoup reviewed the ongoing projects. At this time, we cannot close out the Flood Grant since we just finished with the last two properties and paperwork has not been completed.

Fehr Graham has applied for permits for BOCO, then we will need to complete the street from First St to Rt 73.

Fehr Graham will have the Well #3 project completed by February.

WATER/SEWER

No report

STREETS/ALLEYS/LIGHTS/SIDEWALKS

Trucks are ready for snow removal. The pay request for Martin Excavating has been approved by Fehr Graham minus the 10% retainage.

BUILDINGS/GROUNDS/CEMETERY

Kirk reported that he has collected money from 4 campers that are staying there while working on the BOCO project. He inquired whether we wanted to rent to them on a per month status in the spring. Over night campers pay $20 per night. Board members will allow the monthly rental with an increase during the prime time from Memorial Day through Labor Day.  Motion was made by Tim to increase the monthly camping fee to $15 per day during the peak times from Memorial Day through Labor Day.  Motion second by Mat.  Motion carried.

Jim Raia has requested that the board make him an offer on his property next to the campground. The house has been demolished but the garage is still standing. Board members discussed to offer that we pay the legal fees for a quit claim deed.  President Knoup will check on the cost of this.

Kirk is still working to get the bridge built at the Prairie site.

The village has received many good comments on the new Dog Park.  We will send Mathew Ifert a thank you note.

We have an anonymous donor that is willing to pay the cost of tree removal and replanting of different trees at the cemetery.  Board members would like to speak with landscapers regarding the different options of trees and associated cost for planting before any commitment is made.

FINANCE

Mat presented the Tax Levy to the board with slight increases in several areas. Motion to approve the Tax Levy as presented was made by Mat.  Second by Dave with roll call vote as follows: Bob-yes, Mat-yes, Kirk-yes, Dave-yes, Tim-yes. Let the record show 5-yes, 0-no and 1-absent.

POLICE/ORDINANCES

The police car will be in the Festival of Lights parade. We will need to have traffic blocked on Rt 73 while the parade is going through town. The parade is set for December 23rd at 6pm.

TAX INCREMENT FINANCE

Chip Bowen contacted our TIF attorney regarding his cost that he has incurred in the new gas station site.  Herb Klein wanted to know if we had passed a TIF agreement with Bowen Oil CO. Since we have not, Herb sent 2 copies of an agreement with a 75% payout or a 50% payout. The board can make the agreement at anytime but no payout will be done until the TIF attorney receives itemized bills and they are approved by them. Mat made a motion to begin a 50% TIF agreement with Bowen Oil CO for his new location.  Motion second by Kirk with roll call vote as follows: Mat-yes, Bob-yes, Kirk-yes, Dave-no, Tim-yes.  Let the record show 4-yes, 1-no and 1-absent.

A reminder that there are still 5 lots left in Windhaven Subdivision and those lots are eligible for the first-year tax reimbursement.

LIQUOR

No report

Old Business

We will have the police check on the update of the lot cleanup for the Unsafe Structure Ordinance.

New Business

President Knoup received a request to lease a section of the Greenspace between the Carwash and the Lift Station.  Board members would like to listen to a proposal from the individual.

The Fiscal year audit should be complete by the January meeting.

Motion was made at 8:25pm to go to Executive session for the purpose of employee evaluation.

Out of executive session at 8:40 and into regular session.

Mat made a motion to give Rob a 3% increase in wage and to keep all other appointed/hired individuals at their current rate.  Motion second by Tim.  Motion carried.

Motion to adjourn at 8:50 by Mat. Motion second by Tim.  Motion carried.

Attest: Cheryl Liebenstein, Village Clerk