July 1, 2013

Call to order at 7:00 pm by President Knoup.

 Members answering roll call: President Knoup, Bob Asche, Mat Diehl, Jim Westaby, Bill Eaton, Dave Dixon, Larry Johnson and Cheryl Liebenstein and Jamie Melville

 The minutes from the June meeting were reviewed and accepted without dissent by Jim.

Second by Larry. Motion Carried.

 The Committee made a motion to pay all bills as presented, with additions and corrections added. Second by Bill. Motion carried.

 Motion to approve the treasurer report as presented, by Jim.

Second by Bill. Motion carried.

 No transfer of fund needed

 Financial Report

Visitors

Fehr-Graham-Adam reported on the sidewalk project. O’Brien Civil was in town to finish up the landscaping. They have submitted a pay request for payment in August.

Motion was made by Jim to adopt the resolution of Hazard Mitigation of Stephenson County.  Motion second by Dave.  Motion carried. (Resolution Number 04-13)

Adam noted that Rusty Tallon will be doing the Cost Benefit Analysis and that he will be in Springfield to help with this segment of the buy-out.  When the analysis is complete the board will need to approve the formal agreement before it is submitted to the homeowners.

Adam thought it may be possible to get an agreement between the Village and FEMA by late August.

Waste Water Treatment Plan- The flood models and grading has been completed. The plans should be complete by the end of July and then they will go to the IEPA for permits.  Bidding will be done in August.

 Dan Kempel was present to inquire about TIF reimbursement for building upgrades.  Dan is to complete the application with all costs listed and then we will forward the application to Tom Jacobs office for approval.

 Maintenance Report

See attached report

 Streets & Alleys

 The committee noted that the manhole on Summit and Lumar is loose.

Will look into needed repairs.

There will be a bid let on July 9th for Walgren Road.

 WATER & SEWER

No report

CEMETERY

No report

 BUILDINGS AND GROUNDS

We have a bench donated that will be installed at the site of the old café.

Police

 The estimated damage for the squad is $1500.00 and Koning’s will be completing the work.

  Liquor

 President Knoup has had complaints regarding Yellow Creek Inn and their Appreciation days. The music had vulgar language and the County Officers were notified.  Also noted was the late cleanup and opening of the street.

President Knoup recommends that we give written guidelines for any further events.

 Old Business

Rock River Energy has notified us that Com-Ed has given rebates to their customers which resulted in lower pricing than Rock River.  Com-Ed is giving these rebates only on the months that they have surplus electricity. It is not a permanent price reduction.  The board feels we should continue with our 3 year contract with First Energy, which should still see an overall savings at year end.  Dave made a motion to stay with our current 3 year contract with First Energy.  Motion second by Bill.  Motion carried.

New Business

 Dave gave an overview of the Appropriations for the year. It was noted to increase the total amount for Water and Sewer to cover the cost of the Waste Water Treatment upgrade in case the project is started before the end of the Fiscal year.

Bill made a motion to accept the Appropriations with the noted change.  Motion second by Bob.  Motion carried.

 Motion to adjourn at 8:25 pm by Bill.

Second by Bob.

Motion carried.

 Attest:

Cheryl Liebenstein

Village Clerk