January 7, 2008
Call to order at 7:00 pm by President Knoup.
Members answering roll call: President Knoup, Todd Brinkmeier, Matt Diehl, Jim Westaby, Brian Schiess, Dave Dixon, Larry Johnson, Jamie Melville and Cheryl Liebenstein.
The minutes from the December meeting were reviewed and accepted without dissent by Jim.
Second by Larry.
Motion Carried.
The Committee made a motion for approval to pay all bills.
Motion Second by Jim.
Motion carried.
Motion to approve the treasurer report as presented, by Jim.
Second by Dave.
Motion carried.
Transfer of funds: None needed
Financial Report
Jamie reported that with the switch over from Com-Ed to Mid-American, for the pumping accounts, we still owe a small amount (approx. $500) to Com-Ed. Mike Mudge will review the bills and give us a final figure.
Jim made a motion to allow Jamie to pay the final Com-Ed bill if Mike Mudge finds no discrepancies in the totals. Motion second by Brian. Motion carried.
VISITORS
None
Maintenance Report
No verbal Report – See attachment
Streets & Alleys
The committee wanted to thank Rob for the great job with all the snow plowing in December. Brian noted that he will be contacting Fehr & Graham to set up the summer street maintenance program for black topping.
The State of Illinois will be resurfacing IL. 73 in 2009 and has requested that the Village consider milling the parking lanes downtown to help maintain the curb height. This would be at a 50 percent cost for approximately $4,500.00.
Brian made a motion to approve IDOT plans to mill the downtown parking lanes on Main St. when they resurface IL.73 in 2009. Motion second by Todd. Motion carried.
The board suggested that we begin with plans for Curb and Gutter on Main St. from Devore St. to South St. We will also need to replace water lines to the Fire Station while the street is tore up. Brian will contact Fehr & Graham to begin plans so that the project can be completed before IDOT does IL.73 in year 2009.
President Knoup will contact Com-Ed regarding the removal/moving of a pole on Goldmine Rd and IL. 73.
WATER & SEWER
Jim reported that the cost of the new generator for the water tower has increased by $100.00, but has not affected the low bid for the project. The generator has been ordered.
Jim is awaiting more information from Fehr & Graham regarding elevation and square miles for the siren system. Will have more to report at a later date.
CEMETERY
Matt reported that the flags need to be replaced at the cemetery.
Rob has requested an updated map of the cemetery. Our last revision was in 1992. Rob has been given approval to contact Fehr & Graham for the updates needed.
BUILDINGS AND GROUNDS
Wayne Crackenberger has inquired about purchasing the large 1990 dump truck for the school to use for plowing. If purchased, the school will allow the Village to use it if needed. The school would also attach their own plow. Todd will attend the next school board meeting and request the board to give the Village an offer on the truck. The Village does not wish to set a price. We will need a signed agreement from the school stating privileges/insurance coverage while in use by the Village.
Rob has requested that we re-instate the “No Parking” signs on North St. by the school. It is too congested for driving when we allow parking on both sides of the street.
The committee is to check on prices for a new computer and internet connection at the Village Hall. The computer is running too slow and we have already had an upgrade done on it.
Police
No report
Liquor
Motion was made by Jim to allow Yellow Creek Inn extended alcohol serve hours for Super Bowl Sunday, February 3, 2008 till 12:00 pm with no sales after that hour. Motion second by Larry. Motion carried.
Old Business
New Business
Board members discussed the Fire District referendum and the fact that we have many homes in the TIF district, which would defeat the increased tax dollars for the district. It was discussed to enter into an inter-governmental agreement with the Fire District, such as we have with other taxing bodies, to reimburse the Fire District the increase in taxes they would receive if the referendum passes. This would guarantee that the people who vote yes to the referendum would know that the Village is giving the money to the Fire District and not keeping it in the TIF funds.
Jim made a motion to make an inter-governmental agreement with the Fire District, to reimburse to the Fire District the increase in tax within the TIF district, if the referendum passes at the February election. Motion second by Brian. Roll call vote as follows: Dave-yes, Brian-yes, Jim-yes, Matt-yes, Todd-yes. Larry – abstain due to member of Fire District Board. Let the record show 5-yes, 1-abstain, 0-no.
President Knoup has set up a new TIF committee consisting of Matt, Dave and Jim to review the TIF accomplishments, wish list and priorities of projects still needing to be done. The committee may call in Steve Kline from Thomas Jacobs and Associates to help look at all the options and for advice of the TIF and monies to be earmarked for future projects.
It was noted that the committees need to get together to do employee evaluations for review at the February meeting.
Motion to adjourn at 8:30 pm by Larry.
Second by Todd.
Motion carried.
Attest:
Cheryl Liebenstein
Village Clerk