December 3, 2012

Call to order at 7:00 pm by President Knoup.

 Members answering roll call: President Knoup, Matt Diehl, Rusty Liebenstein, Jim Westaby, Bill Eaton, Dave Dixon, Larry Johnson, Jamie Melville and Cheryl Liebenstein.

 The minutes from the November meeting were reviewed and accepted without dissent by Dave.

Second by Jim. Motion Carried.

 The Committee made a motion to pay all bills as presented, with additions added. Second by Rusty. Motion carried.

 Motion to approve the treasurer report as presented, by Jim.

Second by Larry. Motion carried.

No transfer of fund needed

 Financial Report

Motion was made by Mat to approve the Tax Levy as presented by the committee and reviewed by the auditor.  Motion second by Bill.  Motion carried.

 Visitors

Fehr-Graham was present to update the board on several projects.

FEMA Buy-Out Hazard Mitigation Grant: The grant will be reviewed in January or February, but may be delayed due to hurricane Sandy.  The 20% match funding has been approved by IDNR.

 The Illinois Water Survey has been hired to review the 100 year flood plain and is looking at changing the boundaries of the flood plain.

The Army Corp of Engineers will help with planning assistance. They will also analyze data and make recommendations for changes to the buyout option.  This will cost the Village approximately $25,000.00.  The Village does have the right to reject the Buy-Out plan at any time.  This study may be a means to avoid the Buy-Out and consider other options.

Motion was made by Mat to continue with the Yellow Creek survey and study for $25,000.00.  Motion second by Bill.  Motion carried.

 Wastewater Treatment Update:  Our $150,000.00 State grant is due to expire September, 2013.  We will not get this designed or ready by that date.  Fehr-Graham is looking at 2014 for this project. They will continue with the design and then ask for an extension to avoid the loss of the grant.  The design may take 6-9 months to complete.

Motion was made by Dave to continue with the project.  Motion second by Bill.  Motion carried.

Fehr-Graham will keep in touch with Mat, for finance, to help keep the figures in check.  

Downtown Sidewalk: The final papers have been signed and the project will be started in the spring.

 Jon Schubert was present to review the audit for year-end April, 2012

Jon presented the audit in a slide show presentation.  He noted the usual Segregation of Duties and having the Mayor sign all bank statements after they have been reviewed.

 A full copy of the audit is available for inspection at the Village Hall.

Motion was made by Dave to approve the audit as presented by O’Connor, Brooks.  Motion second by Larry.  Motion carried.

Maintenance Report

See attached report

 Streets & Alleys

 The committee needs to set a deadline for final leaf pickup for future years.  As of this time Rob will no longer be picking up leaves.  A notice will be posted to the Website and Facebook.

 WATER & SEWER

 The committee reported that many of the late notices have been caught up.

Dave was approached by a resident inquiring if the Village does anything for “Hardship” cases.  The Village will not be covering water and sewer charges for any “hardship” case.

Dave reported that he did not find any information requiring a homeowner to remove lead lines.  He will look at an Ordinance requiring lead lines to be replaced before the sale of a home.

We will be requesting the assistance of the Rural Water Association to help sort out the mess with the open well at the old Milk Plant.

CEMETERY

The Village will be doing the mowing of the cemetery next spring and will not be taking any bids.

 BUILDINGS AND GROUNDS

Discussion of outdoor wood burners was approached.  The committee will need to research this for in town use.

 Police

 No report

 Liquor

 Old Business

No work has been done on Mill Pond as of this date.

 New Business

 Motion was made by Jim to accept the Ordinance for Electrical aggregation as written and presented by Rock River Energy.  Motion second by Dave.  Motion carried.

 A special meeting will be set for December 17th at 5 pm for review and selection of the electrical bids.

 Motion to adjourn at 8:50 pm by Larry.

Second by Rusty.

Motion carried.

Attest:

Cheryl Liebenstein

Village Clerk