August 7, 2017

Call to order at 7:00 pm by President Knoup

Members answering roll call: President Knoup, Bob Asche, Jim Westaby, Dave Dixon, Larry Johnson, Jamie Melville and Cheryl Liebenstein.

The minutes from the June meeting were reviewed and accepted without dissent by Larry. Second by Bob. Motion Carried.

The Committee made a motion to pay all bills as presented with changes. Second by Jim. Motion carried.

Jim made a motion to approve the treasurer report as presented. Second by Larry.

No Transfer of fund needed

Financial Report

Maintenance Report

Rob reported on the village loss due to the flood. He noted that the flood water was over the lagoons. Water got underneath the liner of the lagoon. The aerators will get pulled and repaired. There is still debris that needs to get cleaned up. At the lift station both pumps will be pulled and new seals put on. The engineers will look at the integrity of the sewer dike. The maintenance building and the well house were both under water.  Rob has zapped the lines with chlorine and the pump was pulled and cleaned. The generator and the gas meter were both under water. He has raised the generator and it works now. Rob noted that he lost a lot of tools and will be replacing some of them.

Rob suggest that we invest in a second generator to keep the pumps going.

The fishing pier and the bridge at the pond have been repaired.  Friends of Mill Pond will do the cleanup.

Visitors

Jon Rosensteil was present to inquire about the electronic sign the Lions Club would like to get for the community.  Jon was informed to meet with Will and bring the quotes back to the board.

Flood Coordinator Steve Cassell was appointed by President Knoup and he also appointed Roger Jacobs as food coordinator during and after the flood.

Steve noted that any complaints should be directed to him and he will look into them. Steve went door to door in over half of the village. He says that 4-5 homes will not be repaired as the property owners will not be returning.

 Government officials were impressed with our operations during the flood and the common unity within the village.

The Legion has funds coming in for the flood victims. The legion will disburse the money.  The Lion’s club has paid $3,000.00 towards the cost of the dumpsters. Will keep the dumpsters for the week and then only have one for a backup.

President Knoup spoke with Brian Stewart and he confirmed that the buy-out funds have been approved by Springfield. The comptroller noted that it would be 3-4 weeks before the money arrives. Both the State and Federal funds will be deposited into the Buy-Out account.

President Knoup noted that the Mennonite Church brought in 30 people to help the residents with cleanup. Larry made a motion to give the Mennonite church $2,000 for their help.  Motion second by Dave.  Motion Carried.

STREETS AND ALLEYS

No report

WATER & SEWER

No report

CEMETERY

No report 

BUILDINGS AND GROUNDS

Will noted that he will be looking into programs for alternative energy assistance for any future disasters that the village may see.

Police

No report

Liquor

No report

 Old Business

The fence at the lagoon will need to be upgraded to allow a larger gate to accommodate trucks that need to get in to pull pumps.

Will is checking into Volunteer Insurance that would cover persons, approved by the board, either individuals or groups. This coverage will be in addition to liability if needed.  He said that the yearly cost is minimal to add on. He also noted that he has more information on Duck weed control and will meet with Friends of Mill Pond to discuss at their next meeting.

New Business

Rock River Energy has informed the board that it would be in our best interest to approve a contract as Com-Ed pricing is now higher than what they are seeing on the contracts. Motion was made by Larry to approve a 3-year contract with Constellation for our street light energy.  Motion second by Bob.  Motion carried.

Larry made a motion to accept the Intergovernmental Cooperation Contract between the village and Illinois Municipal League.  Motion second by Bob.  Motion carried.

Questions were brought forward regarding mosquito abatement.  President Knoup has approved the committee to handle this issue.

Will will be coordinating a public meeting regarding ideas on use of the vacant lots from the buy-out.  This will be a Community Outlook Plan and he would like to see input from the village residents.  This will be set up after the buy-out is complete and the lots have been cleared of buildings.

The September meeting will be held on Tuesday September 5th due to the holiday.

Motion to adjourn at 8:45 by Bob, Second by Will.  Motion carried

Attest: Cheryl Liebenstein, Village Clerk