September 8, 2020
Call to order at 7:00 pm by President Knoup
Members answering roll call, President Knoup, Bob Asche, Mat Diehl, Jim Westaby, Dave Dixon, Kirk Knoup, Cheryl Liebenstein and Jamie Melville.
The minutes from the August meeting were reviewed and accepted without dissent by Bob. Second by Jim. Motion Carried.
The committee made a motion to pay all bills as presented. Second by Mat. Motion carried.
Jim made a motion to approve the treasurer report as presented. Second by Kirk. Motion carried.
No transfer of funds needed.
Maintenance Report
See attached
Visitor
Carl Pickard was present regarding a building permit for his front porch. The porch roof line will extend past the required setback of 10 foot from the street. Carl was informed that he will need a variance with signatures from the neighbors. Jim made a motion to allow the variance with signatures from his two closest neighbors. Motion second by Bob. Motion carried.
Mark Dampman was present to discuss putting a portable yard shed on his property. He owns two lots and would like to put the shed on the lot lines and have it extended across the lot line to his empty lot. Mark questioned whether we could join his two lots. He was informed that we could not and that he would have to have this done at the courthouse. Mat made a motion to allow the variance for the portable shed. Motion second by Dave. Motion carried. The building permit will be granted on approval of signatures from the neighbors.
WATER/SEWER
Bob noted that we have one late bill that will need to be addressed at this time.
Well #3 could cost us up to $500,000.00. The board determined there was no need to drill another well as the test from #3 have all come back good. There are also upgrades that need to be done at the old tower site. Fehr Graham is still working on the project and will bring more options from other vendors. The board has been advised to continue to think about the upgrades and will resume talks at future board meetings.
STREETS/ALLEYS/LIGHTS/SIDEWALKS
Summit/North street work should begin this week. They will come in to grind it down and then be back to lay the street. The sidewalk project on Walgren Road may be done next summer.
BUILDINGS/GROUNDS/CEMETERY
The committee noted that the cemetery wall needs to be repaired. Both ends of the wall have settled. The committee received one bid from Cutting Edge Services for repairs at $4,850.00. This quote is without him having to remove more wall than quoted for repair. Jim made a motion to have Cutting Edge Services do the repairs to the cemetery wall. Motion second by Bob. Motion carried.
The applications and envelopes will be printed and distributed to the campground for payment to use the sites. Jamie will add another line item to the books to keep track of the revenue from the campground.
The prairie area will be sprayed once more before any seeding is done. The committee noted seeding will be done in October.
The Eagle Scout has determined that the fencing he had donated to him for the Dog Park is not in great shape and is different heights. He is requesting a donation to help cover cost for new fencing. He has $2,000.00 which will not cover the whole cost. Kirk made a motion to donate $1000.00 to the Dog Park to help cover fencing cost. Motion second by Bob. Motion carried. This will be paid from the Public Benefit account.
FINANCE
POLICE/ORDINANCES
Dave has spoken with the officers to have them watch stops signs due to people running them. Rob will be putting up 20 MPH signs on South St towards the Park District. This is due to there not being any sidewalks and everyone must walk in the street.
TAX INCREMENT FINANCE
The board needs to approve the ordinance and Redevelopment agreement between Kempel Urish Construction and PC TIF. The agreements have not changed any and still read as a 10% reimbursement after receipts are sent to the TIF attorney for final approval.
Mat made a motion to approve the Ordinance as written by our TIF attorney. Roll call vote as follows: Bob-yes, Mat-yes, Jim-yes, Kirk-yes, Dave-yes. Let the record show 5-yes, 0-no and 1-absent.
Jim made a motion to accept the TIF agreement between PC TIF and Kempel Urish Construction as written by the TIF attorney. Motion second by Mat. Motion carried.
LIQUOR
No report
Old Business
Will has moved to Freeport and he will send his letter of resignation due to his move. President Knoup has spoken with Tim Martins regarding his replacing Will on the board. We cannot move forward with a replacement until Will sends his official resignation.
Dollar General contractor has reported to President Knoup that everything is moving forward and he will contact President Knoup if anything changes or if more information is needed.
New Business
The board has agreed to holding Trick or Treat hours on October 31st from 5-7pm.
Mat will look into new or extended TIF cost for the Community Development committee. He will also speak with Herb regarding any type of corporate tax incentives.
Motion to adjourn at 8:30 by Bob. Motion second by Kirk. Motion carried.
Attest: Cheryl Liebenstein, Village Clerk