October 3, 2011
Call to order at 7:00 pm by Jim Westaby.
Members answering roll call: Mat Diehl, Rusty Liebenstein, Jim Westaby, Bill Eaton, Dave Dixon, Larry Johnson, Jamie Melville, President Knoup, and Cheryl Liebenstein.
The minutes from the September meeting were reviewed and accepted without dissent by Dave.
Second by Bill.
Motion Carried.
The Committee made a motion for approval to pay all bills as presented, with the exception to hold the Oconnor Brooks Fema Grant audit until Jon verifies charges with the board.
Second by Dave.
Motion carried.
Motion to approve the treasurer report as presented, by Mat.
Second by Bill.
Motion carried.
Financial Report
Visitors
Jon Schubert from Oconnor Brooks was present to review the annual audit with the board members. Board members questioned Jon regarding the additional billing for the Fema Flood Grant audit. This was done to avoid Fema requesting a refund of the money. Jon has previously spoken with President Knoup regarding the audit. The grant needs to be closed out by February 2012. Jon has found $48,044.00 of duplicated benefits that we will need to return to Fema. The board has requested that Jon continue to put together the spreadsheet for the project expenses and benefits received and to close out the grant.
Jon went through the audit and made suggestions as in previous years. Details of the audit can be found in the annual audit book from Oconnor Brooks.
Maintenance Report
An official complaint has been filed with the Health department regarding the open well.
Streets & Alleys
Street edges along Walgren Rd. have been patched.
WATER & SEWER
CEMETERY
The committee is still working on the Memorial Ordinance.
BUILDINGS AND GROUNDS
The committee had a $12,500.00 offer on the truck. Bonnell has estimated the truck to be worth $15,000.00. The truck has been advertised for 2 weeks. The committee is allowed to sell the truck and negotiate as needed.
Police
Will need to check with Fred regarding the stickers for the Golf Carts.
Liquor
Old Business
Mat attended a meeting on the Fiber Optic project. Monthly cost will vary on the benefits of the institution. Our projected cost is $100.00 per month with a 5 year agreement. This would include running the fiber line to the building and the equipment needed. At this time we cannot determine if Fiber Optic will be needed in the future. No decision is needed until January. More discussion will be done at the December meeting.
We are still working on the flood buy-out program. We are looking at the pre-application now and will send this in. If it proves to be beneficial to pursue, we will then fill out the actual application. The board does not have the ability to fill out these applications as they are extensive. Fehr-Graham will fill out the pre-application for us for $2,500.00.
Dave made a motion to have Fehr-Graham fill out the pre-application for the buy-out program for $2,500.00. Roll call vote as follows: Rusty-yes, Dave-yes, Larry-yes, Mat-yes, Bill-yes. Jim abstained from the vote. Let the record show 5-yes and 1-abstain.
It will be another 18-24 months for the final applications to be filled out and approved. Then another 12 months before the village would see any money for home buy-outs.
New Business
Fehr-Graham noted that the income survey will be sent to the village residents shortly. Notices will be posted for residents to be aware that they are coming in the mail.
TIF audit review meeting is set for October 26th at 4pm.
Trick or Treat hours have been set for 5-7pm on Monday October 31st.
Motion to adjourn at 9:10 pm by Larry.
Second by Bill.
Motion carried.
Attest:
Cheryl Liebenstein
Village Clerk