February 7, 2022
Call to order at 7:00 pm by President Mat
Members answering roll call, President Diehl, Bob Asche, Bob Knoup, Mike Tichler, Kirk Knoup, Dave Dixon, Tim Martens, Cheryl Liebenstein and Jamie Melville.
The minutes from the January meeting were reviewed and accepted without dissent by Bob K. Second by Kirk. Motion Carried.
The committee made a motion to pay all bills as presented. Motion second by Bob K. Motion carried.
Tim made a motion to approve the treasurer report as presented. Second by Dave. Motion carried.
No transfer of funds needed
Maintenance Report
Visitor
Stephanie Grannon and Mike Miche was present representing the Historical Society. They wanted to discuss with the board the possibility of purchasing the Main St. lot (former Café lot). They noted that they would like to add a coffee shop to the front of the building and use the remainder of the building for the Historical Society. The board members had concerns with how the Society would pay for building expenses and utilities. What would happen if the organization folds and the village has to take the building and lot back?
The board members would like to see plans for the building and cost of expenses in future years.
Stephanie and Mike were informed that the lot may have to be sold as sealed bids and open to the public. The committee will check to see if the land can be purchased without sealed bids.
Jon Schubert-Oconnor Brooks was present to go over the village audit for the year. Jon noted that the Village is too small to segregate all the financial aspects and recommended that the board members stay involved with the finances and to check all bank statements. He also advised Jamie that some of the fund entries need to be reclassified to the correct accounts. Jon will help Jamie get these corrections done.
The village revenues were up by $30,000.00 and Jon noted that this was from Insurance claim, Rebuild Illinois grant and the Covid reimbursement grant. The village’s big expenditures were from putting in the Campground and the North St. project.
The Water and Sewer fund saw a decrease by 6.85% due to the village waiving the rates for the residents for one month during the Covid shut down. Otherwise, Jon noted that the expenses have been constant with prior years. The village has seen a decrease in our cash and cash equivalents but this is due to the money being invested in the Well #3 project.
Fehr Graham was not present for the meeting and President Mat informed the board that work is still being done on the well house. The overhead door was installed and Frontier has moved their lines. The hand rails for the building will not be fabricated until June and it was advised that we put up barricades for safety. There is not delivery date for the generator and Loescher’s are working to complete the wiring. We are currently set up with fiber optic through Aero. Jamie will speak with them to see if we can stop the monthly charges until the system is ready to be put online.
WATER/SEWER
The committee is looking into expenses to move water mains from South St to Brad Mar and loop both together to eliminate a dead-end service.
STREETS/ALLEYS/LIGHTS/SIDEWALK
The committee does not have any solutions yet for street parking during snow removal. Fred would like to be notified if cars need to be moved during snow clean-up. If he not working elsewhere, he will notify residents to move cars. He also suggested to look at our current ordinance and increase the fines.
We have received a quote from Kempel/Urish to replace the wooden bridge on South Main. The quote was for $7,200.00. Motion was made by Bob K to accept the quote for bridge work to be done in the spring. After 5 minutes no second and motion was declined. The board members want to discuss the quote and guarantee that the bridge is wider than the original.
BUILDINGS/GROUNDS
Kirk has a quote for the Prairie path but he wants to have it revised to eliminate a 50% payment upfront and to have the path at least 5 ft wide. Kirk will call around to see if anyone else is interested in giving us a quote for work.
CEMETERY
No report
FINANCE/TIF FINANCE
POLICE
Dave has some parking ordinances that he will be looking at to see if they can be adjusted for our use.
LIQUOR
No report
Old Business
Mike noted that the Hazard Mitigation committee has a new survey online that they would like the general public to complete. The more people to complete the survey the better the results. Cheryl will add the survey link to our website and Facebook page.
New Business
The tentative date for the Annual Spring Clean-up Day is set for May 7th. Same rules will apply as previous years and we will not take electronics of any kind. (TV’s, Computers, Computer monitors, printers etc.)
Jamie noted that we should receive a payment of $19,743.07 from Rebuild Illinois for the installation of storm sewers on First St.
Motion to adjourn at 8:30 by Kirk. Motion second by Bob A. Motion carried.
Attest: Cheryl Liebenstein, Village Clerk