February 3, 2014
Call to order at 7:00 pm by President Knoup.
Members answering roll call: President Knoup, Mat Diehl, Bob Asche, Bill Eaton, Dave Dixon, Cheryl Liebenstein and Jamie Melville
The minutes from the January meeting were reviewed and accepted without dissent by Bill.
Second by Bob. Motion Carried.
The Committee made a motion to pay all bills as presented, with additions and corrections added. Second by Bill. Motion carried.
Motion to approve the treasurer report as presented, by Mat.
Second by Dave. Motion carried.
No transfer of fund needed
Financial Report
Visitors
Adam gave an update on the Buy-Out program. The last items requested have been sent. The State has approved the application. FEMA will need 1-2 weeks for final approval. The next step will be to receive a formal contract for review. The board will then vote to accept or reject the contract. The board is requesting a meeting with IEMA after the contract is received. The board will not vote on this for several months so that they have time to thoroughly look at the contract and gather information from the general public.
Maintenance Report
It was noted that Rob is having problems with cars not being moved during snow removal. The officers will need to help enforce the ordinance so that Rob can get the streets cleaned.
Streets & Alleys
WATER & SEWER
The attorney has notified Dave that a letter has been drafted and will be filed with the State’s Attorney regarding the ongoing well issue. The county is still handling this.
Dave noted that messages have been sent to owners of unoccupied homes regarding the late water bills.
Fehr-Graham had the bid opening for the Wastewater project on December 18th. There were four bids with the low bid at $938,000.36.
A motion was made by Bill to continue with the project. Motion second by Dave. Motion carried.
Fehr-Graham noted that we need permits from the EPA, which should be received within the next couple weeks. Adam (Fehr-Graham) told the board that the low bidder did complete a similar job for Winslow’s waste-water service. The
Project work will begin early spring and should only take several months. The dirt work will take the longest time.
Motion was made by Dave to accept the low bid from Kelsey Excavating for $938.000.36. Motion second by Bill. Motion carried.
Mat has spoken with the Bank and they have approved the Village for loan amounts of $800,000 to $900,000 at 1.9%. Mat noted that after looking at the finances we should only have to borrow approximately 1/3 of the total. Mat will work with the bank on payment schedules and bring final numbers to the March meeting.
CEMETERY
The cemetery CD has been cashed. $39,800.00 has been deposited into the General fund.
The Village will be doing the mowing again at the cemetery this year. Rob noted that he has not plowed the cemetery, but plans to plow with the next snow.
BUILDINGS AND GROUNDS
The committee is requesting that BO-CO move their dumpster farther off the street. Will speak with the manager to have this taken care of.
Police
The new locks have been installed,
Liquor
There will be no more gambling machines in the Village. The company that owns the machines has pulled them from the businesses so that they may use them in larger cities.
Old Business
The Sidewalk grant is in progress.
Mat noted that we will need an ordinance to dissolve the Public Benefit fund.
New Business
There has been a request to not pay garbage pickup as the homeowner has a dumpster at the residence. The board will not honor the request.
Rob noted that he needs continuing education credit before July. Many companies are no longer providing education in the area. He has found a 2 day seminar in Effingham that he would like to attend. The board has approved to pay his expenses for two days.
Motion to adjourn at 8:15 pm by Bill
Second by Mat.
Motion carried.
Attest:
Cheryl Liebenstein
Village Clerk