April 1, 2024
Call to order at 7:00 pm by President Mat
Members answering roll call, President Mat Diehl, Tom Smargiassi, Angie Niehaus, Dean Wright, Mike Tichler, Kirk Knoup, Tim Martens, Jamie Melville, and Cheryl Liebenstein.
The minutes from the March meeting were reviewed and accepted without dissent, by Dean. Second by Angie. Motion Carried.
The committee made a motion to pay all bills as presented, Motion second by Kirk. Motion carried.
Tim made a motion to approve the treasurer report as presented. Second by Tom. Motion carried.
No transfer of funds needed.
Maintenance Report
Visitor
Dan Rowe-Lucas Group was here to present the 2023 village audit to the board. Dan and Jamie made 9 adjusted journal entries to help align our entries with the Lucas Group audits. Dan advised the board members that we have a clean audit and no problem areas were found. They will begin the 2024 audit in May.
Tim made a motion to approve the 2023 audit presented by the Lucas Group. Motion second by Kirk. Motion carried.
Copies of the audit can be seen at the Village Hall upon request.
Brian was present from Fehr Graham to go over the estimates for our street maintenance project for the summer. The estimate for South St from Summit to the Park District and Garfield to the cemetery will be approximately $67,000.00. We do have Motor Fuel Tax money that we can use. Brian noted that there will be an additional 5% for engineering fees and 6% of the contract price for inspections.
We will also be adding 3 watermain patches and 2 alley resurfacing. Dean made a motion to use up to $100,000.00 of the Motor Fuel Tax funds for our street maintenance. Motion second by Tom. Motion carried.
FINANCE/TIF FINANCE
WATER/SEWER
We have received the signed contract for Water Run LLC program. They will be renting their mapping equipment to us for $50.00 per hour. This is only charged when we are actively using the equipment. Rob has identified about 750 total points that he would like to map. This will still be a cost saving for us to do it instead of Water Run. Rob is looking to start the mapping process in June.
Mike has noted that we will hold off on giving any incentive/discount to those who pay the Water and Sewer bills on an annual basis.
STREETS/ALLEYS/LIGHTS/SIDEWALK
After discussion regarding speeding at the south end of the village, the board would like to see a flashing light added to the reduced speed sign. President Mat will contact IDOT to see if we can have a light installed.
Board members have requested that the officers spend more time on the South and North ends of the village. Fred will do a random speed survey on each end of the village.
BUILDINGS/GROUNDS
No report
CEMETERY
No report
POLICE
The police committee did not purchase the approved vehicle from Scott Johnson. After Hometown Motors looked at the vehicle it was suggested that we investigate an actual police squad car. They are built specifically for police work. Fred and Gator went to the Chicago area and looked at a 2017 3.7L Ford Explorer. The vehicle has 33,000.00 miles with 3400 hours of idle time for $22,000.00. This vehicle came from Pennsylvania and Fred said we will still have charges for equipment/lights installation.
Tom made a motion to move forward with the purchase of the 2017 Ford Explorer. Motion second by Angie with roll call vote as follows: Tim-yes, Dean-yes, Kirk-yes, Mike-yes, Angie-yes, Tom-yes. Let the record show 6-yes, 0-no and 0-absent.
LIQUOR
No report
Old Business
Board members discussed putting the olde police squad up for closed bids. We will be using TIF fund for the new purchase.
New Business
There was a concern regarding a tree that should be removed from the corner of First St and South St. Rob will do another assessment throughout the village to see if there are others that should be taken down.
Motion to adjourn at 7:55 by Tom. Second by Kirk. Motion carried.
Attest: Cheryl Liebenstein, Village Clerk