September 6, 2016

Call to order at 7:00 pm by President Knoup

 Members answering roll call: President Knoup, Bob Asche, Jim Westaby, Will Backus, Larry Johnson, Jamie Melville and Cheryl Liebenstein.

 The minutes from the August meeting were reviewed and accepted without dissent by Bob. Second by Larry. Motion Carried.

 The Committee made a motion to pay all bills as presented with the additions/corrections. Second by Will. Motion carried.

 Motion to approve the treasurer report as presented, by Jim.

Second by Larry. Motion carried.

No transfer of funds needed

 Financial Report

Maintenance Report

Rob has spoke with Mike Tiechler and Jason Williams regarding them helping with snow removal this winter. Board members will assess the wages at the October meeting.

Visitors

President Knoup reported for Fehr-Graham on the First St road repair and bid let.

We will let the bid in two segments; Bid A will be the grind and overlay of the street with curb and gutter.  Fehr-Graham estimates this to be $50,000.00. Bid B will be an add on for the Sidewalk program with sidewalk from South St, to the school. This is estimated at $100,000.00. Jim made a motion to continue with the bid letting scheduled for September 20th at 2 pm.  Motion second by Larry.  Motion carried. Motion was made by Jim to allow President Knoup to accept the bids if the bids are not higher than the estimated cost of $150,000.00.  If bids come in higher than estimated the board will have a special meeting to accept or reject the bids.  Motion second by Larry.  Motion carried with 3-yes, 1-no and 2 absent.

 Back to school Sidewalk Program – President Knoup was informed that we should not make any changes to the plans that we have.  He was informed that there is more money available so the village may get more funding.  Any changes can be made before work is started if we do not get the additional funds.

STREETS AND ALLEYS

 Rob met with Fischer Excavating regarding the Walking Path. Fischer’s suggested that we have the area surveyed and then stake the path out. Fischer’s would like to see a 10 foot wide path which will make it easier to get their equipment in.  Jim will map the area out and then attend the Park District and School meetings to review the plan.

 WATER & SEWER

No report

CEMETERY

No report

 BUILDINGS AND GROUNDS

Bob made a motion to accept the intergovernmental agreement with the Park District allowing them to use Mill Pond for supervised activities under their insurance.  Motion second by Jim.  Motion carried.

 Police

One new officer has been hired.

 Liquor

 No report

 Old Business

A registered letter has been sent to the property owner in violation of tall grass and unlicensed vehicles.  The letter has not been signed for at this time.

Fred worked the Brew and Chew Outdoor Music Night and the music was stopped at midnight.

New Business

We have received all but two of the Tif Extension letters.  President Knoup will deliver these to Biven’s office so that he can get them announced at a session this year yet.

Motion to adjourn at 7:45 by Larry

Second by Bob.  Motion carried

Attest: Cheryl Liebenstein, Village Clerk