November 5, 2018

Call to order at 7:00 pm by President Knoup

Members answering roll call: President Knoup, Bob Asche, Mat Diehl, Jim Westaby, Will Backus, Dave Dixon, Larry Johnson, Jamie Melville and Cheryl Liebenstein.

The minutes from the October meeting were reviewed and accepted without dissent by Jim. Second by Bob.  Motion Carried.

The Committee made a motion to pay all bills as presented with additions and corrections made. Second by Jim.  Motion carried.

Jim made a motion to approve the treasurer report as presented. Second by Dave.

Mat made a motion to transfer $5000.00 from Sales tax fund to the General account.  Motion second by Larry.  Motion carried.

Financial Report

Maintenance Report

Visitor

Adam was present from Fehr Graham to update our projects.  The asbestos testing has been completed for the last three properties.  All the paperwork is filed and DNR is preparing offers.  Fehr Graham will file for an extension as the project will not be completed before the end of the year.

The Safe Route to School project is 99% complete and we will close-out the project soon.

Adam reported on the sewer bypass that backup occurs at 1.5 to 2-inch rainfalls. We now have 8-inch lines that will run 500,000 gallons of water per day. Our first option to by pass the line and add another line to help carry the load of water would run approximately $225,000.00. Another option is to run a line straight down highway 73 for an approximate cost of $400,000.00. Adam noted a third option for $250,000.00.  Adam showed the board members maps to discuss the different options available.  He also noted the quotes are construction only cost and will increase with the engineering fees.

Jon Rosensteil was present to represent the Greenspace committee.  He noted that a year ago he was asked to assist with the Community Development committee to being ideas to the board for use of the vacant lots due to the flood buy-out. The committee has had a series of meetings with residents and business and has a list of ideas.  The ideas are divided into short term and long-term development.

 Short term ideas are to construct a BMX track at the Koning site. A boardwalk nature pathway to connect with the Mill pond path. They would also like to see a baseball field/TBall field.  They feel Pearl City needs more practice diamonds and there are grants available to help offset cost.

Long term ideas include Mill Pond expansion with a beach and camp area along with a shower area.  A splash pad play area with a shelter for family gatherings.  A playground area, Frisbee course, campground and festival area.

Jon gave a big thanks to the committee as they put a lot of time and effort into these ideas.  They would like to see some short-term ideas started in the spring of 2019 to show the residents that the village is committed to making changes to the empty lots.

STREETS AND ALLEYS

The committee would like to see times of leaf pickup added to the ordinance for next year and list when leaves will no longer be picked up.

WATER & SEWER

Delinquent bills will be given notice of water shut off. The committee will need to study the sewer by pass project before any decisions are made.

CEMETERY

No report

BUILDINGS AND GROUNDS

The committee noted that they liked the Green Space presentation.  The board will need to reach out to the Park District for help with projects. The board will also need to check on insurance and whether profit is allowed on tax exempt parcels.

POLICE

No report

LIQUOR

 Old Business

Board members inquired about BoCo moving the business. President Knoup noted that nothing will be moved until spring.

New Business

The board received notice that Augie Jacobs is planning to put in a Solar Panel farm on his land just west of the Park District.  This will cover approximately 15 acres. Motion was made by Bob to approve the solar farm.  Motion second by Jim.  Motion carried.

Motion was made by Larry to accept the updated Sexual Harassment Policy as written to include the 180-day extension time to file a harassment claim.  Motion second by Bob.  Motion carried.

Jim suggested that we use the Video Gaming money for sidewalk repair. He suggested grants to the homeowners otherwise the village will need to replace sections one by one.  The committee will look into this further and get a plan in place for the upcoming year.

Board members were encouraged to get out and vote.  The board also had three open trustee positions for the April consolidated election.

Motion to adjourn at 8:35 by Larry, Second by Bob.  Motion carried

Attest: Cheryl Liebenstein, Village Clerk