June 6, 2022

Call to order at 7:00 pm by President Mat

Members answering roll call, President Diehl, Bob Asche, Bob Knoup, Mike Tichler, Kirk Knoup, Dave Dixon, Tim Martens, Cheryl Liebenstein and Jamie Melville.

The minutes from the May meeting were reviewed and accepted with correction of spelling mistakes by Bob A. Second by Bob K. Motion Carried.

The committee made a motion to pay all bills as presented. Motion second by Bob A.  Motion carried.

Bob K. made a motion to approve the treasurer report as presented. Second by Kirk. Motion carried.

No transfer of funds needed

Maintenance Report

The flower planters downtown have been put up.  Rob noted that the Prairie flowers are starting to bloom.

Visitor

Derek (Fehr Graham) was not available for the meeting.  President Mat shared with the board his notes from Fehr Graham. 

Well House: The floor coating is done.  SCADA installation is scheduled for this week.  They tried to run a 24-hour test on the well which did not run right. Fehr Graham believes it may be electrical.  Will have Loescher’s come back and try to find the problem.  A new test date/start up date has not been scheduled. Chemical supply company will put containers in the building and get the chemicals filled. NiCor needs to complete a hook up and install the meter.

Walgren Rd: Fehr Graham surveyed the culvert and road tube are to be included in the plans for the street reconstruction. President Mat met with the homeowners and most are in agreement with the street construction and sidewalk installation. Bob K made a motion to continue with the Walgren Rd project and proposal with the North side of the road to have sidewalks installed. Motion second by Tim. Motion carried.

Water Looping: The plans have been sent to the EPA for permit and approval.

No solution has been determined for the standing water on North St.

FINANCE/TIF FINANCE

The Appropriations Ordinance will be ready for the July meeting.

WATER/SEWER

The old Boco building main water line will be abandoned. Three services (Boco, Post Office and Laundromat) will be moved to the newer water main when the site is dug up for tank removal.

STREETS/ALLEYS/LIGHTS/SIDEWALK

The committee recommends that if we have to do a patch job on North St, to do it as time and material when they are in town for Walgren Rd. The committee also suggested that we change speed limit in town.  We are also having issues with semi’s blocking view at the drive at Boco. Any speed changes will have to go through IDOT.  Bob K will contact IDOT for a speed study and crosswalk on the south side of town near Dollar General.  For semis blocking view, we will start with no parking on the west side of Rt 73 next to Boco.

BUILDINGS/GROUNDS

The walking path is done in the prairie area. Tree planting will be the next step.  Board members requested that no Willow trees be planted. Tim met with the Lion’s Club to see if they would be interested in helping to complete the second part of the walking path.

Kirk noted that one of the campers offered a donation to put water service at every site at the campground.

The dog park is ready to open but would like to discourage large amounts of dogs due to damage to the grass. The board will limit the dog park use to local residents only.  Signage will be posted.

The supplies have been ordered for the walk bridge on the south side of town.

A contractor was going to put in ground mount solar panels at a residence. The owner said it was much cheaper to go with ground mounts instead of roof mounts. President Mat looked back in the minutes and found that solar panels were discussed in February 2020, but no ordinance or permits were written at that time.  The committee will look into an ordinance and/or permits prior to installation.

Motion was made by Kirk to pay our summer help $12.00 per hour.  Motion second by Tim.  Motion carried.

 CEMETERY

Mike noted that plaques for the memorial trees will run from $85 to $210 each depending on the size.  Originally the memorial trees were to be replaced by the plaque holders but the village has been replacing them as needed. The board members feel we should invest in only 1 plaque with all the memorial names listed. Mike will contact Hometown Trophy for pricing.

POLICE

Dave noted that he has not yet looked at new vehicles for the Police.

LIQUOR

President Mat approved the establishments to stay open until 11 pm on graduation night.

Old Business

Mike noted that the Hazard Mitigation Plan has been submitted by Stephenson County.

The Lion’s club is looking to hold “Bring your own beer” events on the Homecoming Blvd. The village has no ordinance against this type of event, but the Boulevard is private property, and the board will not get involved.

New Business

The July meeting will be held on Wednesday June 29th due to holiday and needing the time to post the Appropriations Ordinance before submitting to the county.

The sealed bids for the Old Café Lot at 126 S Main were opened prior to the meeting. The board received two sealed bids: Pearl City Historical Organization for $6250.00 and John Allseits for $1000.00.

Motion was made by Bob A to accept the high bid from the PC Historical Organization for the sum of $6,250.00 with the agreement that there is no petrol contamination of the soil, water and sewer connection is available and that we as the seller pay all closing cost.  Motion second by Dave.  Roll Call vote as follows: Bob A-yes, Bob K-yes, Mike-yes, Kirk-yes, Dave-yes, Tim-yes.  Let the record show 6-yes, 0-no and 0-absent.  Motion carried.

The lot will be a Quit Claim Deed.

Motion to adjourn at 8:40 by Bob A.  Second by Kirk.  Motion carried.

Attest: Cheryl Liebenstein, Village Clerk