February 6, 2012
Call to order at 7:00 pm by President Knoup.
Members answering roll call: President Knoup, Mat Diehl, Rusty Liebenstein, Bill Eaton, Larry Johnson, Jamie Melville, and Cheryl Liebenstein.
The minutes from the January meeting were reviewed and accepted without dissent by Mat.
Second by Rusty.
Motion Carried.
The minutes from the TIF Joint Review meeting for 2010 and 2011 were reviewed and accepted without dissent by Rusty.
Second by Bill,
Motion carried.
The minutes from the special meeting, January 10, 2012, for the Flood Buy out were reviewed and accepted without dissent by Larry.
Second by Bill.
Motion carried.
The Committee made a motion for approval to pay all bills as presented with corrections made to Gill’s and Menards.
Second by Bill.
Motion carried.
No transfer of funds needed.
Motion to approve the treasurer report as presented, by Larry.
Second by Bill.
Motion carried.
Financial Report
Visitors
John Mattingly was present from the Southern Baptist State Association. He wanted to introduce himself and the organization to the community. They are the 2nd largest ready force for disaster relief and are ready to help communities with flood and tornado clean up. They work with the Red Cross assisting with meals and shower set ups. The organization would like to do a random “Act of Kindness” day in the Village on June 3rd. This is open to senior citizens, single mothers, or anyone who needs help with home repairs, yard work, etc. They would like no more than 10 places for the day.
The board suggested that this be listed on our website for residents to make contact with John. It was also noted that John should get in touch with the PC ministerial group.
They would also like to organize a home to home smoke detector battery replacement day. They would come in and replace smoke detector batteries for all residents in the Village. This would be a Community Awareness project that they would like to jointly do with the Fire Department.
John Costello with the PC Lions club was present to inform the board of the annual Homecoming to be held one day only this year on August 25th. John is requesting a donation from the Village to help with costs.
Motion was made by Larry to donate $1,200.00 to the Lions Club for the Homecoming activities. Motion second by Bill. Motion carried.
Jerry Heinrich sent a letter to the board expressing concerns regarding the water drainage in his back yard and why the retention pond in the subdivision was eliminated. Fehr-Graham is looking at this issue and Adam will bring a recommendation back to the board.
Maintenance Report
Streets & Alleys
The lights have been ordered for the downtown poles.
WATER & SEWER
Adam from Fehr-Graham reported that the flood application is nearly complete. It should be done in a week for review by the committee. They are looking at the alternatives to the buy-out at this time. Adam hopes to use the information from the Army Corp of Engineers survey to complete this process.
The Village was short on the income survey for use on the Waste Water Treatment project. Adam did note that we are eligible for 75% for Village expenses, with the exception of the subdivisions, for sewer projects. The board suggested that we use this to camera and clean the sewer lines.
CEMETERY
The cemetery committee will not be letting bids for this year’s mowing. Forrest Green Trees have agreed to continue the mowing with no increase from last year. $175.00 per mowing.
BUILDINGS AND GROUNDS
No report
Police
The tires are in for the squad.
Committee noted that we have solicitors in town with no permit issued to them.
Liquor
Old Business
The newly updated TIF Revitalization Grant forms are here for inspection and approval by the board. Motion was made by Larry to table the vote until the next meeting after a second reading is done. Motion second by Bill. Motion carried.
The board members were informed of their requirement to complete the Open Meeting Act and the Freedom of Information study and quiz. Certificates of completion need to be given to Cheryl for files. Current board members have until December to complete. Newly elected persons will need to complete within 90 days after taking office.
New Business
Post prom is looking for donations. Members discussed the option of giving gift certificates or supplying prizes. Motion was made by Larry to donate $100.00 for Post Prom. Motion second by Rusty. Motion carried.
The finance committee polled the area cities and villages for wages of the Mayor, Clerk, Trustees and Maintenance personnel. Right now we are on the mid to high end on our current wages. The committee made a motion to freeze all wages and keep them the same for this year. Motion second by Bill. Motion carried. The committee wanted all to know that this has nothing to do with performance of the board or employees, but a necessary move to help curb expenses.
The board was informed that all committee chairmen will need to keep meeting minutes of any committee meetings that they have. These do not need to be typed or presented to the board, but they need to be available if requested for review.
Motion to adjourn at 8:45 pm by Larry.
Second by Rusty.
Motion carried.
Attest:
Cheryl Liebenstein
Village Clerk